What are the responsibilities and job description for the Coordinator, Government Affairs position at Join Our Team?
Who We Are: It all starts with purpose.
We are a purpose-driven nonprofit with a dynamic staff culture.
With a meaningful purpose, motivated staff, and excellent benefits, working here will definitely have you smiling! The ADA’s headquarters is located in one of Chicago’s most iconic buildings, designed by a world-renowned architectural firm, and is close to public transportation. With more than 350 colleagues, the ADA Staff are some of the most talented people in the Chicago, Washington D.C., and Boston area.
We were named a 2024 Best-in-Class Employer by Gallagher and Top Workplace by the Chicago Tribune in 2019 and 2021! Come join our team!
Job Responsibilities:
The Coordinator of Government Affairs will provide administrative, operational, financial, compliance, and communications support to the Government Affairs division. Responsibilities include coordinating daily operations; tracking projects and deadlines; scheduling meetings and conference calls; preparing agendas, reports, and other materials; monitoring and reporting financial activity; processing invoices; administering contracts and purchase orders; coordinating vendors; supporting compliance reporting and records management; managing website content; coordinating event logistics; and assisting with communications and public affairs activities.
The Coordinator serves as a central administrative resource for CGA, Lobby Day, the State Lobbyist Conference, divisional meetings, and other Government Affairs activities. The position also provides backup support to the Manager of Government Affairs and assists with divisional operations, compliance activities, and special projects.
Must Have:
- Bachelor's degree or experience in lieu of degree
- 3 years (or 7 years in lieu of a degree) experience coordinating projects, meetings, and administrative operations across cross-functional teams in
administrative, operations, communications, public affairs, government affairs, legislative offices, trade associations, nonprofit organization, or executive support environments - Knowledge of administrative and office operations, project coordination, records management, and the legislative, regulatory, advocacy, or association management environment
- Excellent written and verbal communication skills
- Ability to draft correspondence, format policy documents, manage website content, coordinate communications projects, and support public affairs and advocacy initiatives
- Ability to manage multiple priorities, maintain confidentiality, and work effectively with staff, vendors, consultants, government officials, and external stakeholders
- Proficiency in Microsoft Office Suite
- Travel twice per year, 1-3 nights per trip, to attend meetings
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Position may require more than the standard number of hours of work within a work week, before or after hours work, and/or weekend work
Nice to Have:
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Knowledge of meeting and event coordination, compliance reporting, and stakeholder communications
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Experience in a government affairs, public affairs, congressional, legislative, advocacy, association management, nonprofit, communications or executive office environment
Just a few of the benefits offered to employees:
- Promotes Work/Life Balance
- Hybrid Work Schedule (2-3 days from home)
- Health insurance/ dental reimbursement plan
- Ample Paid time off
- 401(k)
- Flexible Spending Account
- Life insurance
- Tuition reimbursement
- Paid Parental Leave
- Pet Insurance
- Student Loan Refinance
- 2 days off to work at a charity event of your choice
The ADA values a variety of backgrounds and experiences and is committed to providing equal employment opportunities to qualified job candidates. The ADA is an equal opportunity employer of protected veterans and individuals with disabilities. All qualified applicants will receive consideration for employment in open positions without regard to race, ethnicity, gender, color, religion, sex, age, marital status, ancestry, citizenship, physical or mental disability, medical condition, veteran status or any other characteristic.
The American Dental Association is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at recruiting@ada.org
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.