Payroll and Benefits

The Johnstown-Monroe School District is looking for a payroll and benefits clerk. Please see the below job description.

Essential Duties: Payroll and Benefits

• Maintains confidential payroll files on all employees in the district.
• Processes payroll deviation reports and time sheets, and processes enrollment forms from employees on all payroll-related withholdings, fringe benefits, and related changes in the computer system on a timely basis.
• Collects and maintains leave forms, official records, and/or appropriate documentation for sick leave, personal leave, vacation leave, and other types of absences and accruals, and coordinates the timely processing of all types of absences.
• Computes pay of classified/certified employees and prepares checks and related reports.
• Assists in gathering and retrieving data, as well as preparing reports for employee negotiations, cost studies, and other needs as assigned by the Treasurer or Treasurer's designee.
• Verifies employee salaries/wages as approved by the Board of Education.
• Processes verification of employment forms as requested by/on behalf of employees.
• Prepares and files all payroll-related reports with the Internal Revenue Service, State Department of Taxation, City Income Tax Departments, Retirement Systems, annuity companies, and all other payroll-related reports.
• Works with administration and other staff to develop and/or update current policies, procedures, and internal control systems for all payroll and benefits functions performed in the Treasurer's Office (including form development and revisions).
• Assists in training district personnel in payroll department policies, procedures, and new computerized payroll enhancements for an accurate and efficient district payroll function.
• Prepares payroll distribution and transfers checks from other appropriate bank accounts to the payroll clearing account.
• Distributes all salary and fringe benefits to the appropriate funds and budgetary accounts
• Prepares ODJFS reports, and the STRS magnetic tape advance at year end.
• Performs periodic audits of the payroll system to ensure accuracy of the calculation, placement on appropriate salary steps, and reviews all severance payoffs.
• Provides information as needed regarding unemployment verification forms, separation of employment requests, etc.
• Provides information as needed regarding SERS contributions for contracted service vendors.
• Calculates over $50,000 term life insurance adjustment, tuition fee waiver adjustment, and other adjustments to year-end W-2 responsibility for timely completion of W-2 forms and other related reports or documentation to assure mailing prior to January 30.
• Handles information inquiries from district employees regarding a wide variety of payroll-related areas.
• Establishes and maintains cooperative professional relationships.
• Remains free of any alcohol or nonprescription controlled substance and abuse of any prescribed controlled substance in the workplace throughout employment in the district.
• Exhibits professional behavior, emotional stability, and sound judgment.
• Maintains confidentiality and respect for confidential information at all times.
• Other duties as assigned by the Treasurer or his/her designee.