Exceptional Children Office Support Supervisor

JOHNSTON COUNTY PUBLIC SCHOOLS JOB DESCRIPTION 

POSITION:  Exceptional Children Office Support Supervisor

LOCATION:  Exceptional Children Programs

SALARY:  Grade 72

TERM OF EMPLOYMENT:  12 Months

REPORTS TO:  Assistant Superintendent of Exceptional Children

QUALIFICATIONS AND ATTRIBUTES:   

• High school diploma
• Knowledge of computer operations and excellent computer skills
• Strong knowledge of spreadsheets and Google Suite
• High level of accuracy in bookkeeping skills and data management
• Ability to operate standard office equipment
• Ability to communicate effectively in written and oral form, and through e-mail
• Organized and able to meet deadlines in a timely manner
• Ability to think critically and solve problems
• Ability to establish and maintain effective working relationships with internal and external customers
• Understands and maintains student information confidentiality
• Ability to work independently and as part of a team

PREFERRED QUALIFICATIONS

• Associates degree or higher in a related field
• Experience with bookkeeping, contracts, and budget management

DUTIES AND RESPONSIBILITIES:

• Operate and utilize digital platforms to maintain budget spreadsheets
• Process timesheets and mileage reimbursement requests for the Exceptional Children Department
• Create purchase orders for all Exceptional Children Department expenses, and order necessary supplies and materials
• Reconcile purchases made through the department’s purchasing cards 
• Draft contracts and obtain vendor forms and W-9 from contracted vendors
• Process vendor invoices in a timely manner
• Communicate and collaborate with Human Resources to ensure background checks are completed and UIDs are issued for contracted employees
• Communicate and collaborate with Technology to ensure email accounts are established and badges issued for contracted employees
• Monitor payment of Preschool Fee for Service and resolve issues as needed
• Prepare tax forms for Preschool Fee for Service
• Serve as a liaison between the district and independent educational evaluators, and ensure reports are received and uploaded to ECATS
• Secure sign language interpreters for meetings when requested
• Other duties as assigned.

PHYSICAL REQUIREMENTS:

• Must be able to effectively communicate orally and in writing with parents, staff, contracted agencies, and community members.
• Must be able to physically perform the basic life operational functions of fingering, grasping, kneeling, sitting, walking, stooping, reaching, lifting, pushing, pulling, talking, seeing, hearing, and repetitive motion. 

DISCLAIMERS: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills that may be required of the employees assigned to this position. This description may be revised by the supervisor, with HR review and approval, at any time.

Johnston County Public Schools is an equal opportunity employer and does not discriminate in the employment or promotion of employees on the basis of gender, race, religion, age, national origin or disability.