Activities Adminstrative Assistant

Company Description Johnston Community School District (JCSD) serves approximately 7,000 students from PreK through 12th grade in Johnston, Iowa, a growing suburb north of Des Moines. Since its beginnings in 1914, the district has expanded to include multiple schools and specialized programs, including an early childhood center, elementary and middle schools, a high school, an alternative high school, therapeutic and transitional special education programs, and district support facilities. JCSD is the 14th largest school district in Iowa, employing around 1,200 staff members and covering 40 square miles that include Johnston and parts of Urbandale, Des Moines, Grimes, and Granger. The district features state-of-the-art facilities and offers community education services such as childcare, preschool, and youth and adult recreation and education programs. Strong partnerships with the City of Johnston and local businesses support JCSD’s mission to provide excellent educational opportunities and build the future for children and families.

Role Description The Activities Administrative Assistant is a full-time, on-site role located in Johnston, IA, supporting the activities department within the district. This position is responsible for managing daily administrative tasks such as maintaining schedules and calendars for student activities, coordinating facility use, and preparing documents, forms, and reports. The role includes answering phones, responding to inquiries from families, students, staff, and community members, and providing courteous front-line support. The Activities Administrative Assistant assists with event logistics, including registrations, rosters, transportation requests, and communication of event details. Additional duties include maintaining accurate records, processing basic financial or purchasing paperwork, collaborating with coaches and activity sponsors, and ensuring that information is organized and accessible to support smooth operations.

Qualifications

• Strong Administrative Assistance and Clerical Skills to manage schedules, records, documents, and day-to-day office operations.
• Professional Phone Etiquette and Communication skills for interacting effectively with students, families, staff, and community members.
• Experience or aptitude in Executive Administrative Assistance to support leadership, coordinate meetings, and handle confidential information responsibly.
• Proficiency with office software (e.g., email, word processing, spreadsheets, database systems) and ability to learn district-specific systems.
• High attention to detail, strong organizational skills, and the ability to prioritize multiple tasks in a busy school activities environment.
• Demonstrated reliability, customer service orientation, and commitment to supporting student activities and the district’s mission.
• High school diploma or equivalent required; postsecondary coursework or experience in education or office administration is beneficial.