What are the responsibilities and job description for the PT Administrative Assistant - BLET position at Johnston Community College?
Description
Summary
Provides administrative support to the School Director of Commission Programs for North Carolina Education Training and Standards Commission-BLET (Basic Law Enforcement Training and the Dean of Criminal Justice Programs.
Knowledge & Responsibilities
Essential Duties and Responsibilities: other duties as assigned.
Qualifications
Minimum & Preferred Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education Minimum: High School diploma or equivalent and in accordance with Johnston Community College professional credentialing.
Education Preferred: Associate's degree with course work emphasis in criminal justice, business, or office administration.
Experience Preferred: One to three years of experience in an administrative office environment.
Additional Information
Language Skills
Requires the ability to utilize a wide variety of descriptive data and information, such as policy manuals, Employee Handbook, SACSCOC Criteria Manual, NC Commissions guidelines, and program guidelines from JCC. Ability to read and comprehend simple instructions, short correspondence, and memos.
Mathematical Skills
Requires the ability to perform addition, subtraction, multiplication, and division, as well as ability to calculate decimals and percentages.
Reasoning Ability Functional Reasoning
Requires the ability to apply common sense understanding to carry out detailed but involved written or oral instructions.
Computer Skills
A complete knowledge of Microsoft Office Products to include Word, Excel, and Publisher. The ability to use online, web-based technology to perform the duties and responsibilities of this position.
Equipment, Machinery, Tools, And Materials Utilization
Requires the ability to use, operate, and/or handle a variety of office equipment and related instruments.
Physical Demands
This position is normally active with some physical demands of lifting up to 60 lbs. Reasonableaccommodations may be made to enable individuals with disabilities to perform the essential functions. Have the ability to complete all objectives of course assigned.
Work Environment
The position has responsibilities in classroom and laboratory environments. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Summary
Provides administrative support to the School Director of Commission Programs for North Carolina Education Training and Standards Commission-BLET (Basic Law Enforcement Training and the Dean of Criminal Justice Programs.
Knowledge & Responsibilities
Essential Duties and Responsibilities: other duties as assigned.
- Provide administrative support to the Dean of Criminal Justice Programs, School Director, and Qualified Assistant(s) for Basic Law Enforcement Training.
- Administrative duties directly related to NC Commission courses (NC Criminal Justice Training and Standards and NC Sheriff's Education and Trainings and Standards Commissions)
- Organizes and maintains student records.
- Serves as a resource for the students and instructors.
- Provides excellent customer service to internal and external customers.
- Communicates effectively with stakeholders.
- Greets customers as necessary and provides information to students.
- Uses appropriate software to assemble and disseminate information.
- Assists with maintaining instructor database and keeps instructor files current.
- Maintains instructor's timesheets and submits the BLET payroll.
- Assists in distributing and securing course materials needed for BLET.
- Edits, proofreads and compiles appropriate reports.
- Maintains a complex filing system and process confidential information.
- Various clerical work.
- Other duties as assigned.
- Flexible Schedule.
Qualifications
Minimum & Preferred Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education Minimum: High School diploma or equivalent and in accordance with Johnston Community College professional credentialing.
Education Preferred: Associate's degree with course work emphasis in criminal justice, business, or office administration.
Experience Preferred: One to three years of experience in an administrative office environment.
Additional Information
Language Skills
Requires the ability to utilize a wide variety of descriptive data and information, such as policy manuals, Employee Handbook, SACSCOC Criteria Manual, NC Commissions guidelines, and program guidelines from JCC. Ability to read and comprehend simple instructions, short correspondence, and memos.
Mathematical Skills
Requires the ability to perform addition, subtraction, multiplication, and division, as well as ability to calculate decimals and percentages.
Reasoning Ability Functional Reasoning
Requires the ability to apply common sense understanding to carry out detailed but involved written or oral instructions.
Computer Skills
A complete knowledge of Microsoft Office Products to include Word, Excel, and Publisher. The ability to use online, web-based technology to perform the duties and responsibilities of this position.
Equipment, Machinery, Tools, And Materials Utilization
Requires the ability to use, operate, and/or handle a variety of office equipment and related instruments.
Physical Demands
This position is normally active with some physical demands of lifting up to 60 lbs. Reasonableaccommodations may be made to enable individuals with disabilities to perform the essential functions. Have the ability to complete all objectives of course assigned.
Work Environment
The position has responsibilities in classroom and laboratory environments. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.