What are the responsibilities and job description for the Real Estate Assistant – Acquisitions, Leasing & Property Management position at Johnson Real Estate Group?
Real Estate Assistant – Acquisitions, Leasing & Property Management
We are a growing real estate investment and property management company looking for a motivated and highly organized Real Estate Assistant to help with acquisitions, leasing, property management, and administrative work.
This position is ideal for someone who is comfortable talking with people, following up consistently, staying organized, and handling a variety of responsibilities throughout the day.
The role will work closely with ownership and help keep both our acquisition pipeline and existing rental portfolio operating efficiently.
ResponsibilitiesAcquisitions & Appointment Setting
- Call, text, and follow up with property owners and seller leads
- Respond to incoming acquisition leads
- Qualify potential sellers and gather property information
- Determine seller motivation, timeline, and property details
- Schedule acquisition appointments
- Follow up with leads consistently
- Maintain and update the acquisition CRM
- Research properties and assist with basic comparable sales
- Assist with preparing offers and acquisition paperwork
- Help coordinate transactions from accepted offer through closing
- Communicate with sellers, title companies, lenders, inspectors, and other parties
- Track leads, appointments, offers, contracts, and closings
Leasing
- Respond to rental inquiries
- Schedule and coordinate property showings
- Follow up with prospective tenants
- Pre-screen applicants
- Process rental applications
- Prepare lease paperwork
- Coordinate lease signings and move-ins
- Maintain and update rental listings
- Track vacant and upcoming available units
- Help reduce vacancy and keep units occupied
Property Management
- Assist with tenant communication
- Coordinate maintenance requests
- Communicate with maintenance staff and contractors
- Follow up on open work orders
- Assist with lease renewals and upcoming expirations
- Coordinate move-ins and move-outs
- Maintain tenant and property records
- Assist with notices and property documentation
- Help resolve routine tenant questions and property issues
- Coordinate with utility companies and vendors when needed
Administrative Support
- Answer and return phone calls
- Manage emails and text communication
- Schedule appointments and maintain calendars
- Organize property and transaction files
- Update spreadsheets and reports
- Maintain CRM and property management records
- Track important deadlines
- Assist with paperwork and document organization
- Coordinate with tenants, sellers, lenders, contractors, vendors, and other parties
- Assist ownership with day-to-day tasks and special projects
What We’re Looking For
We are looking for someone who is:
- Highly organized
- Reliable and accountable
- Confident and professional on the phone
- Comfortable making outbound calls
- Strong at following up
- Friendly and personable
- Detail-oriented
- Able to work independently
- Comfortable handling multiple tasks at once
- Able to solve problems and take initiative
- Comfortable working in a fast-paced environment
- Interested in real estate investing and property management
- Comfortable learning new software and systems
Preferred Experience
Experience in any of the following is a plus:
- Real estate
- Property management
- Leasing
- Sales
- Appointment setting
- Customer service
- Office or administrative work
- CRM systems
A Wisconsin Real Estate Salesperson License is preferred but not required depending on the responsibilities assigned.
Schedule
This is a full-time position, primarily Monday through Friday.
Some flexibility may occasionally be needed for property showings, acquisition appointments, closings, or other time-sensitive matters.
Growth Opportunity
This position offers significant opportunity to grow as the company and real estate portfolio continue to expand.
We are looking for someone who wants more than a basic administrative position and is interested in learning acquisitions, leasing, property management, and real estate operations.
The right person can take on additional responsibility and grow into a larger role within the company over time.
Pay: $2,000.00 - $10,000.00 per month
Work Location: In person
Salary : $2,000 - $10,000