LEGAL PRACTICE COORDINATOR/PROJECT MANAGER | HEALTH LAW

Johnson Pope Bokor Ruppel & Burns, LLP is seeking a highly organized and proactive, detail-oriented Legal Practice Coordinator/Project Manager to support the Health Law Practice Group Leader in managing both the administrative aspects of his legal practice and the overall coordination of the department. This role plays a key part in ensuring operational efficiency by providing high-level administrative support, maintaining strong client relationships, and streamlining workflows for a team of attorneys and paralegals.

Position Overview

The ideal candidate will possess strong communication skills, a high level of professionalism, and the ability to anticipate needs, prioritize competing tasks, and build positive relationships with clients, attorneys, and staff. This position offers a unique opportunity to contribute meaningfully to a fast-paced legal team while maintaining a high standard of service and operational excellence.

Key Responsibilities:

• Support the Practice Group Leader in all aspects of practice and Health Law Group management, including direct oversight of four attorneys and one paralegal.
• Serve as primary point of contact for client communications; assist in management of daily mail, emails, calls, and document requests in a timely and professional manner.
• Coordinate new and potential client intake and ensure proper documentation and conflict checks are completed.
• Maintain relationships with internal attorneys and staff; respond promptly to inquiries from the team.
• Manage calendaring for the group, including setting reminders, tracking deadlines, and scheduling Zoom, MS Teams, and in-person meetings.
• Maintain and organize electronic client files and internal databases.
• Conduct basic research including entity lookups (Sunbiz), physician profiles, and other regulatory or business information.
• Assist in maintaining bar memberships and CLE tracking for the assigned team.
• Prepare and submit reimbursements, check requests, and invoices through Chrome River.
• Handle confidential medical, sensitive, and client information with professionalism and discretion.
• Assist with transactional closings.

Essential Knowledge, Skills, and Abilities:

• Proficient in Microsoft Office (Word, Excel, PowerPoint), with the ability to quickly learn other programs. Experience in iManage and Aderant is a plus.
• Excellent communication skills, both written and oral.
• Strong organizational and administrative skills.
• Demonstrated project management skills, including the ability to plan, coordinate, and track multiple projects simultaneously while assisting attorney’s in meeting deadlines and maintaining accuracy.
• Attention to detail with strong organizational and time management abilities.
• Client service-oriented with the ability to effectively communicate with clients and team members.
• Ability to multi-task, prioritize tasks, and work under pressure to meet deadlines.
• Ability to work extra hours as needed upon advance notice.
• Self-motivated with a willingness to learn.

Educational/Job Experience Requirements:

• High school diploma from an accredited institution.
• A minimum of five (5) years of experience in a law firm or legal department, preferably in a role supporting high-volume legal project management, law firm or legal practice coordination, or in a senior legal assistant/paralegal capacity.
• Experience with healthcare law, entity formation, or corporate compliance is a plus.

Office Location: St. Petersburg, FL

Note: This job description is not intended to be all-inclusive. Employees may perform other related duties as required to meet the ongoing needs of the Firm.

Equal Opportunity Employment:

Johnson Pope Bokor Ruppel & Burns, LLP is an equal opportunity employer. We are committed to creating a diverse and inclusive work environment and do not discriminate on the basis of an applicant’s or employee’s race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence, or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws, including applicable laws in Florida. We also provide reasonable accommodations for qualified individuals with disabilities in compliance with the Americans with Disabilities Act (ADA).