Finance and Administrative Coordinator

The Opportunity:

Johnson, Grossnickle and Associates (JGA) is an innovative team of deeply experienced professionals who help their clients achieve large fundraising and strategic goals. A philanthropic consulting firm, JGA has experienced growth in recent years due to its strategic depth in fundraising consulting and increasingly because of its industry partnerships, which allow it to offer new services in predictive analytics, including AI and psychometrics. This is a powerful combination that JGA believes has the potential to dramatically impact generosity in America. In its work with nonprofits, JGA focuses on their missions and overarching strategies—asking the right questions to help clients find the right answers.

JGA seeks a Finance and Administrative Coordinator to manage day-to-day financial operations and support general office functions. This role is essential in maintaining accurate financial records, ensuring timely payments and billing, and helping the office run smoothly.

Values and Commitment:

JGA truly believes in teamwork and transparency, which is not only evident in client work but also in the way the firm is organized, owned, and led. In 2002, JGA expanded ownership through an employee stock ownership plan (ESOP), which allows shared ownership by its team members. This means that each JGA employee has a personal stake in the firm’s success.

In addition, JGA works to advance equity, access, and inclusion of diverse people and perspectives in its work as a team, with its clients, in the philanthropic sector, and in the community.

Guided by JGA values, the firm is authentically engaged in this work—monitoring, reflecting on, and adjusting its approaches as needed. 

Finance and Administrative Coordinator Job Description

Duties/Responsibilities:

Bookkeeping and Financial Tasks

• Process accounts payable: receive, review, and pay vendor bills on time.
• Generate and send accurate client invoices, track accounts receivable, and follow up on outstanding payments.
• Reconcile bank accounts and credit card statements regularly.
• Maintain general ledger entries and assist in preparing financial reports for management.
• Coordinate with external accountants as needed for monthly, quarterly, and annual reporting.
• Review prospect proposal financial terms and budgets.
• Work in close partnership with the fractional accountant and CFO firm, inDinero, for various tasks.

Office Management

• Handle incoming mail, packages, and office supplies inventory.
• Serve as the main point of contact for office vendors and service providers (e.g., cleaning, maintenance).
• Manage several administrative onboarding/offboarding tasks for staff (e.g., office keys).

Administrative Support

• Maintain organized digital and physical filing systems for financial and administrative records.
• Respond to client inquiries about invoices or payments in a professional and timely manner.
• Support management in various ad hoc tasks to improve operational efficiency.

Required Skills/Abilities:

• Proven experience in accounts payable/accounts receivable (AP/AR) and office administration.
• Proficiency with QuickBooks (or other accounting software) and Microsoft Office Suite (especially Excel and Outlook).
• Strong attention to detail and time management skills.
• Excellent communication skills, written and verbal.
• Sound judgment, critical thinking, and high degree of emotional intelligence.
• Ability to act as a representative of JGA at all times and, therefore, maintain the highest standards of the field of philanthropy, personal discretion, and professional demeanor.
• Commitment to modeling the characteristics that JGA wants to encourage and grow. These characteristics include strategic thinking, the ability to effectively address and stay on top of multiple assignments, and forward thinking to keep all client engagements in strong standing.

Required Education and Experience:

• Bachelor's degree
• Three or more years of experience in a professional services environment (e.g., legal, accounting, consulting).
• Two or more years of experience with bookkeeping and managing AP/AR.
• Familiarity with systems like Bill.com, QuickBooks, or similar platforms.

Physical Requirements:

• Expected to work in-office in Greenwood, IN, at least 3-4 days per week.
• Ability to work occasional evening and weekend hours as required.
• Prolonged periods of sitting at a desk, working on a computer, and talking on the phone.
• Must have a valid driver’s license.

Please submit a resume and cover letter to apply.