Administrative Coordinator II (Community Psych)

Requisition #:668467 Location:Johns Hopkins Bayview Medical Center, Baltimore, MD 21224 Category:Clerical and Administrative Support Schedule:Day Shift Employment Type:Full Time

Hours: M-F 8:30AM-5PM

Serves as the executive assistant to the operations director of the Community Psychiatry Program (CPP consists of approximately 230 staff including support, physicians, nurses and clinical staff. Responsible for managing and coordinating a variety of department projects, activities, reports, schedules, collection and management of

data for projects and work in progress. Develops office procedures to ensure efficient and timely operations. Provide administrative support and perform

general office management duties necessary in the efficient operation of an office or program.

• Collects and organizes specified data from various sources, which may include departmental heads and subject matter experts, budgetary
  
  

documentation, and other appropriate resources.

• Identifies potential strategies and offers suggestions to resolve issues identified by data analysis.
• Performs clerical duties including typing, filing, and completion of simple forms.
• Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
• May serve as the receptionist for the office, greeting visitors and applicants.
• Answers phones, directs calls to appropriate individuals, and prepares messages.
  
  

Specific Duties Include

Managing the schedule of the operations director.

Coordinating executive meetings

Meets with new staff to complete onboarding paperwork.

Manages personnel files of all CPP staff.

Coordinates CPP grant contract review & sign off

Manages HPO

Manages CPP parking tickets

Serves as POC for all facilities requests

Completes ISRs and other staff changes

Aids in completion of payroll in JH Works

Coordinates as needed with the cashier’s office

Serves as POC for building management and CPP

Salary Range: Minimum 18.87/hour - Maximum 31.35/hour. Compensation will be commensurate with equity and experience for roles of similar scope and responsibility. In cases where the range is displayed as a $0 amount, salary discussions will occur during candidate screening calls, before any subsequent compensation discussion is held between the candidate and any hiring authority.

The Hospital reserves the right to modify employee schedules as needed.

We are committed to creating a welcoming and inclusive environment, where we embrace and celebrate our differences, where all employees feel valued, contribute to our mission of serving the community, and engage in equitable healthcare delivery and workforce practices.

Johns Hopkins Health System and its affiliates are drug-free workplace employers.

Johns Hopkins Health System and its affiliates are an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, mental or physical disability, genetic information, veteran status, or any other status protected by federal, state, or local law.

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