Group Administrator - Wireless Cyber Capabilities

Description

Are you organized, self-driven, and passionate about the future of national security?

Are you someone who thrives by enabling fast-paced technically dynamic teams?

If so, we're looking for someone like you to join our team at APL!

We are currently seeking an office administrator to manage, support, and evolve our team’s operations and facilities needs. Our multi-disciplinary team consists of electrical engineers, computer scientists, mathematicians, and others who give our nation a significant advantage by controlling the wireless communications environment. With us, you will be part of a passionate team whose focus is strengthening our nation’s defense against emerging threats.

In this role you will perform administrative management for the group, specifically in the following areas:

Operations Management

• Serve as a primary administrative resource for organizational practices, procedures, and operational requirements, ensuring group activities remain coordinated and compliant.
• Manage day-to-day administrative operations and proactively identify opportunities to improve processes, efficiency, and consistency.
• Support group leadership in operational planning and strategy by coordinating administrative requirements, identifying needs, and contributing solutions.
• Coordinate administrative aspects of employee onboarding, offboarding, and transitions, including materials, equipment, workspace, access, and arrival/departure requirements.
• Maintain accurate personnel and operational information within applicable organizational systems.
• Coordinate office and workspace requirements, including moves, maintenance, access, equipment, and facility-related needs.
• Support group morale, engagement, and community-building activities.
  
  

Meetings & Leadership Support

• Manage and coordinate the supervisor’s schedule, including recurring meetings, leadership engagements, and time-sensitive or impromptu requests.
• Prioritize and deconflict scheduling requirements to support leadership availability and effective use of time.
• Coordinate meeting logistics, including conference room reservations, scheduling changes, attendee coordination, and other administrative requirements.
• Provide administrative support for group operations and strategy meetings, including preparation, coordination, documentation, and follow-up as needed.
  
  

Administrative Tasking

• Manage and execute a broad range of administrative requirements supporting group leadership and staff, ensuring tasks are completed accurately and efficiently.
• Prepare, review, route, distribute, and maintain administrative and technical documentation in accordance with established processes.
• Coordinate staff travel requirements and reimbursements in accordance with organizational travel policies, serving as a liaison with Travel Accounting when necessary.
• Manage procurement and lifecycle support for group supplies, computers, hardware, software, phones, furniture, and office equipment, including associated tracking and audit requirements.
• Maintain group administrative resources, websites, and wikis to ensure information is current, organized, and readily accessible.
• Coordinate property management activities, including delivery, inventory, maintenance, tracking, and disposition of equipment.
• Serve as an administrative point of coordination across staff, leadership, and supporting organizations to resolve requirements, obtain information, and keep operational activities moving forward.
• Perform additional administrative and operational duties as needs arise to support group leadership, staff, and evolving organizational priorities.
  
  

Qualifications

You meet our minimum qualifications for the job if you...

• Have obtained at least a high school diploma and possess excellent attention to detail and organization with demonstrated ability to be efficient in a fast-paced environment.
• Have at least five years of relevant experience in an office administration role.
• Have practical experience and deep knowledge of MS Office and editing PDFs.
• Are familiar with, or can rapidly learn, management of sensitive personnel information and classified documents.
• Have good time management skills with the ability to manage multiple simultaneous requests and prioritize appropriately.
• Are driven to work both in a proactive and independent fashion, and as a teammate.
• Possess superior interpersonal and communication skills, both written and verbal.
• Are able to obtain a Top Secret level security clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.
  
  

You 'll go above and beyond our minimum requirements if you...

• Possess a Bachelor’s degree in any field related to administration.
• Already have existing deep knowledge of APL specific practices, procedures, and facilities.
• Have significant technical writing experience.
• Have experience managing websites and similar.
• Possess an active Top Secret Clearance.
  
  

About Us

Why Work at APL?

The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation’s most critical defense, security, space and science challenges. While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture. We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.

At APL, we celebrate our differences of perspectives and encourage creativity and bold, new ideas. Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance. APL’s campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities at https://www.jhuapl.edu/careers.

All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law. APL is committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities. If you require a reasonable accommodation to participate in any part of the hiring process, please contact Accessibility@jhuapl.edu.

The referenced pay range is based on JHU APL’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level with consideration for internal parity. For salaried employees scheduled to work less than 40 hours per week, annual salary will be prorated based on the number of hours worked. APL may offer bonuses or other forms of compensation per internal policy and/or contractual designation. Additional compensation may be provided in the form of a sign-on bonus, relocation benefits, locality allowance or discretionary payments for exceptional performance. APL provides eligible staff with a comprehensive benefits package including retirement plans, paid time off, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, education assistance, and training and development. Applications are accepted on a rolling basis.

Minimum Rate

$26.60 Hourly

Maximum Rate

$44.30 Hourly