Branch Administrator

Are you an enthusiastic self-starter?

Do you love to tackle unusual and important problems?

Do you enjoy working with people and coordinating activities to ensure team success?

If so, we’re looking for someone like you to join our team at APL!

We are seeking a Branch Administrator to provide administrative support for the Decision Dominance (A5) Branch in the Air and Missile Defense Sector. You will be responsible for day-to-day administrative activities, as well as working with a strong branch administrative team. We recognize the Administrator role as a valued partner in reaching our goals. We are looking for a self-directed, highly motivated administrator who thrives on being entrusted with significant responsibilities and sensitive information and can be relied upon to make things happen.

As a Branch Administrator, you will…

• Coordinate and expedite efforts for a driven set of leaders in a fast-paced environment. This includes proactively executing day-to-day activities, such as maintaining calendars, crafting agendas, and planning meetings
• Track and coordinate timely responses from branch leaders and staff to data calls, some of which contain administratively sensitive information
• Anticipate and plan for regularly scheduled activities, such as performance and salary reviews, group strategy reviews, overhead and capital planning, IRAD calls, etc.
• Review documentation and correspondence to ensure accurate information and conformance to guidelines
• Develop knowledge and maintain up-to-date training for a large number of operational practices and procedures in order to provide authoritative information in response to requests
• Assist with the development of presentations, to include research, data collection and organization, editing and formatting
• Promote the use of communication and collaboration tools to increase partnerships between the branches and across the Sector
• Maintain administrative cognizance over branch activities, provide insight to the Branch Supervisors and provide assistance to branch staff as needed
• Be the voice for the group administrative assistants with Branch Supervisors. Advocate for them, encourage growth opportunities, help motivate and guide them
• Initiate and coordinate branch activities that provide a time for branch members to meet and gather together
• Meet with Sector admins regularly to support sector-wide initiatives
• Attend necessary meetings, including assisting with agenda preparation, taking notes, and following up on action items
• Serve as the A5 Branch Property Associate (PA), which will include managing the annual property inventory process by locating listed A5-owned items and keeping track of all property throughout the year
• Coordinate logistics for staff member moves within the A5 Branch

You meet our minimum qualifications for the job if you...

• Have a Bachelor’s degree from an accredited college or university
• Have 5 years of experience in an administrative support, receptionist, secretarial, and/or customer service role
• Have strong interpersonal skills and the desire and ability to work both independently and as part of a team
• Have excellent written and verbal communication skills with shown success communicating to individuals of all skill levels
• Have the confirmed ability to handle multiple tasks, solve problems, meet deadlines, and juggle multiple responsibilities
• Have a detail-oriented personality with superior time management skills
• Can independently analyze, summarize, and make recommendations on administrative and project related activities
• Can work well on teams using discretion and tact
• Are skilled with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other standard office tools, such as Adobe
• Are able to obtain a Secret level clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.

Why Work at APL?

The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation’s most critical defense, security, space and science challenges. While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture. We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.

At APL, we celebrate our differences of perspectives and encourage creativity and bold, new ideas. Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance. APL’s campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities at http://www.jhuapl.edu/careers.

All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law. APL is committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities. If you require a reasonable accommodation to participate in any part of the hiring process, please contact Accommodations@jhuapl.edu.

The referenced pay range is based on JHU APL’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level with consideration for internal parity. For salaried employees scheduled to work less than 40 hours per week, annual salary will be prorated based on the number of hours worked. APL may offer bonuses or other forms of compensation per internal policy and/or contractual designation. Additional compensation may be provided in the form of a sign-on bonus, relocation benefits, locality allowance or discretionary payments for exceptional performance. APL provides eligible staff with a comprehensive benefits package including retirement plans, paid time off, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, education assistance, and training and development. Applications are accepted on a rolling basis.

Salary : $24 - $43