Branch Administrative Assistant

Are you an enthusiastic self-starter?

Do you love to take on unusual and important problems?

Do you enjoy working with people and coordinating activities to ensure team success?

Would you value working in an environment that rewards creative thinking and focuses on solutions?

If so, we're looking for someone like you to join our team at APL!

We are seeking a Branch Administrator to provide administrative support for both the Physical and Life Systems Branch (QLB) and the Electromagnetic Sensing Systems Branch (QPB) in the Asymmetric Operations Sector. You will be responsible for day-to-day administrative activities as well as working with a strong branch administrative team. We recognize the Administrator role as a valued partner in reaching our goals. We are looking for a self-directed, highly motivated administrator who thrives on being entrusted with significant responsibilities and sensitive information and can be relied on to make things happen.

As a Branch Administrator, you will...

• Coordinate and expedite efforts for senior leaders in a fast-paced environment. This includes proactively performing day-to-day activities, such as maintaining calendars, crafting agendas, and planning meetings.
• Track and coordinate timely responses from branch leaders and staff to data calls, some of which contain administratively sensitive information. Anticipate and plan for regularly scheduled activities such as performance and salary reviews, branch strategy reviews, overhead and capital planning, IRAD calls, etc.
• Review documentation and correspondence to ensure accurate information and conformance to guidelines. Develop knowledge and maintain up-to-date training data for a large number of operational practices and procedures in order to provide authoritative information in response to requests.
• Assist with the development of presentations, to include research, data collection and organization, editing and formatting.
• Promote the use of communication and collaboration tools to increase partnerships between the branches and across the Sector.
• Maintain administrative cognizance over branch activities, provide insight to the branch supervisors and provide assistance to branch staff as needed.
• Be the voice for group administrative assistants with branch supervisors. Advocate for them, encourage growth opportunities, help motivate and guide them.
• Coordinate Branch activities that provide a time for branch members to meet and gather together.
• Meet with Sector administrators regularly to support sector-wide initiatives.

You meet our minimum qualifications for the job if you...

• Possess a High School diploma or equivalent with a minimum of 5 years of administrative experience. A Bachelor' s degree in Business Admin, Management, communications or related business field may be substituted for required administrative experience.
• Have strong digital literacy, including experience using MS Excel, Word, Outlook, and PowerPoint.
• Are highly organized and have the ability to expedite activities to achieve positive outcomes.
• Can independently analyze, summarize, and make recommendations on administrative and project related activities.
• Can work well on teams using discretion and tact, and possess excellent verbal and written communication capabilities.
• Are willing to work non-standard hours from time to time.
• Are able to obtain a Top Secret level security clearance. If selected, you will be subject to a government security investigation and must meet the requirements for access to classified information. Eligibility requirements include U. S. citizenship.

You'll go above and beyond our minimum requirements if you...

• Have at least 7 years of administrative experience at a branch/division level within a medium to large sized organization.

Why work at APL?

The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation’s most critical defense, security, space and science challenges. While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture. We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.

At APL, we celebrate our differences of perspectives and encourage creativity and bold, new ideas. Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance. APL’s campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities at http://www.jhuapl.edu/careers.

All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law. 

APL is committed to promoting an innovative environment that embraces diversity of perspectives, encourages creativity, and supports inclusion of new ideas. In doing so, we are committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities. If you require a reasonable accommodation to participate in any part of the hiring process, please contact Accommodations@jhuapl.edu. Only by ensuring that everyone’s voice is heard are we empowered to be bold, do great things, and make the world a better place.

The referenced pay range is based on JHU APL’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level with consideration for internal parity. For salaried employees scheduled to work less than 40 hours per week, annual salary will be prorated based on the number of hours worked. APL may offer bonuses or other forms of compensation per internal policy and/or contractual designation. Additional compensation may be provided in the form of a sign-on bonus, relocation benefits, locality allowance or discretionary payments for exceptional performance. APL provides eligible staff with a comprehensive benefits package including retirement plans, paid time off, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, education assistance, and training and development. Applications are accepted on a rolling basis.

Salary : $26 - $43