Deputy Project Manager - Energy

Essential Duties and Responsibilities

Scope Management

Administative and executive support to the Project Manager in the execution of engineering projects

Coordinates the acitons of the support roles (purchases, expediting, traffic, quality, construction, ets.)

Develop Work Breakdown Structure (WBS) to reflect required project deliverables

Ensure that the engineering, manufacturing, installation and commissioning plans adhere to the required project scope

Prepare and maintain Master Shipping Lists to facilitate identification, tracking, and verification of all loose items shipped via review of bills of material (BOM) and supplier packing lists (SPL-QAR)

Coordinate with Field Service personnel to resolve equipment overage/shortage issues

Schedule Management

Ensure that the engineering, manufacturing, installation and commissioning plans adhere to the project schedule

Develop a transportation plan for all purchased equipment

Guide the effort to produce a contract compliant Baseline Project Schedule with the buy-in from all key stakeholders

Compare project schedule performance index and variance to project schedule baseline to determine if corrective action is necessary to control the project

Implement plan for providing on-site expediting services at supplier facilities, if necessary

Cost Management

Learn to use, apply and master Project Management Sector and Corporate reporting tools and software (e.g. PROMOCORE, PROTIMM, CAFÉ, SAP)

Estimate activity durations and costs

Approve Project Team Members' time and Expense Reports in a timely manner

Review and discern As-Sold Proposal Budgets for new orders and develop into Project Budgets

Monitor Project Accounts Receivables and Payables

Provide regular, accurate forecast cost updates as part of periodic project updates

Compare project cost performance index and variance to project cost baseline to determine if corrective action is necessary to control the project

Provide timely Project Financial Reports to Finance & Accounting on a minimum of a monthly basis

Analyzes Project profitability, revenue, margins and bill rate

Develop project cost baseline to determine spending plan for how much money is approved for the project and when funds are required including generation and maintenance of project cash flow curves

Quality Management

Ensure quality standards, processes and metrics are being implemented during project execution

Determine whether quality plan and processes are correct and effective

Review quality audit reports and determine if corrective action is necessary to control the project against the project baseline

Resource Management

Determine team charter and all roles and responsibiltiies

Identify resources needed and determine if corrective action is necessary to control the project against the project baseline

Manage people while ensuring priorities of the project are being met

Evaluate team and individual performance while identifying any training needs of project team members

Facilitate conflict resolution

Hold team-building activities and give recognition and rewards to support project team development

Seek and participate in development opportunities

Communications Management

Carries out the documentary follow-up

Communicates internally with other departments, and with suppliers under the control of the PM, for the management of

supcontractors

Communicates with clients for the coordination of specicfic subjects such as QA notifications, logistics, shipment organizations, etc.

Plan how project communications will be structured, implemented, and monitored for effectiveness.

Manage communications to ensure needs of stakeholders are being met through the distribution of communications via reports, graphics, emails, meetings and other in-person communication

Organize, lead, and facilitate internal, supplier, and customer meetings effectively

Lead regular Project Status Review Meetings with the Project Team

Present regular Project Review Meetings (project financial update) to the Leadership Team

Keep the Project Team well informed of changes within the organization and general corporate news

Effectively communicate relevant project information to superiors

Effectively conveys our message, representing the Company professionally, in both written and verbal business

development discussions

Deliver engaging, informative, well-organized presentations

Perform frequent and detailed collaboration with all other departments

Communicate effectively with customers to identify needs and wants, evaluating alternative business solutions

Risk Management

Ensures the effective follow-up, signature on closure, of supplier orders in order to guarantee the quality, budget and

delivery times

Handle all the financial aspects of the orders followed up (amended orders, reception, approval of invoices and bank guarantees, management of claims, etc.)

Updates schedules and takes the necessary action in the event of drifts

Drafts/checks the shipment documents in accordance with the contractual requirements and documentary credit requirements, if applicable

Prepares invoices to the Client and ensures follow-up until payment

Develop risk management plan that describes how risk management activities will be structured and performed for all sources of project risk including technical, management, commercial, and external risks.

Identify and capture details of project risks and opportunities on the Corporate Risk Register Template

Perform qualitative and quantitative risk analysis, plan risk responses, implement risk responses, and monitor risks within

the Corporate Risk Register Template

Analyze risk assessment and determine if corrective action is necessary to control the project against the project baseline

Procurement Management

Prepares and handles some negotiation files, mainly with subcontractors (preparation of indicators of performance in terms of delivery dates for documents and equipment, summary of action plans, financial status, etc.)

Holds and chairs project specific procurement planning meetings

Provide input and monitor shipping/logistic issues and reports (shipping plans) required per Customer Specifications

Review equipment requisition packages to verify accuracy of scope selected, application of WBS cost elements, requested Incoterms, and required shipping documents

Review and authorize release of equipment requisition package submittals from Project Engineer prior to submitting to

Procurement

Manage supplier conformance with contract requirements, and review exceptions and clarifications.

Review exceptions to shipping terms and documentation

Review and sign the Procurement Bid Tab

Lead Supplier Kick-off meetings

Monitor vendor schedules and determine if corrective action is necessary to control the project against the baseline of the project

Communicate regular updates to internal teams regarding supplier's expected ready to ship dates including communication of any known issues

Review and conform Fabricator packing lists for accuracy of contents, quantities, and tagging

Coordinates with CMI Engineering & CMI Quality assigned leads to acquire shipping release signatures

Notify CMI logistics personnel when Fabricator packing lists are finalized (accuracy and contents) to facilitate arrangement of transportation services

Compile commercial invoice breakouts to support Logistics for Customer shipments

Communicate with CMI logistics any customer requirements or requested equipment shipping sequences

Stakeholder Management

Develop stakeholder register to enable project team to identify the appropriate focus for engagement of each stakeholder

Develop approaches to involve project stakeholders based on their needs, expectations, interests, and potential impact on the project.

Communicate and work with stakeholders to meet their needs and expectations, address issues, and foster appropriate stakeholder involvement.

Monitor project stakeholder relationships and tailor strategies for engaging stakeholders through modification of

engagement strategies and plans.

Identify business development opportunities

Build a knowledge base of each customer's unique business practices, organizational structure, key personnel and company objectives

Continually seek opportunities to increase customer satisfaction and deepen customer relationships

Other

Facilitate an efficient Turn-Over Process from Sales Transition to the Project Kick-Off

Fully understand and interpret contract terms and conditions

Execute the project consistent with the contract terms and conditions

Establish the minimum requirements for creating a centralized document consisting of sets of plans and baselines to describe what is involved for executing the project

Develop and execute Project Work plans and revise as appropriate to meet changing needs and requirements

Ensure integrated change control processes are followed

Ensures "Lessons Learned" from previous projects have been incorporated

Prepares the data of the ProMoCoRe for related orders

Handles the administrative follow-up of the orders in appropriate database (SAP, SP MAT, etc.)

Identify opportunites for improvement, conduct "Lessons Learned" sessions in a timely manner (throughout the Project

Life Cycle) and make constructive suggestions for company process improvements

Regular use: Outlook, SharePoint, SAP, SPMAT, Café, ProMoCoRe, ProTime

Occassional use: Primavera, MDL

Finalize all activities for the project ensuring information is properly archived, planned work is completed, and organizational team resources are released to pursue other assignments