HCCTP Assistant Manager

Position Description

The Highway Construction Careers Training Program (HCCTP) Assistant Manager is responsible for overseeing all aspects of program operations, recruitment, compliance, and community partnerships. This includes student recruitment and advising, budget management, grant compliance, building industry relationships, supervising instructors, and ensuring efficient program administration.

Education & Experience Requirements

CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER

Education required:

• High school diploma or GED, and
• A total of three (3) years (36 months) of education and/or experience obtained from the categories below:

Acceptable Education Toward the Three (3) Years

Coursework or a degree in business administration/management, public administration, construction management, workforce education, education, organizational leadership, or communications may count toward the three-year requirement, using the following conversions:

• 30 semester hours = 1 year (12 months)
• 60 semester hours (Associate degree) = 18 months
• 90 semester hours = 2 years (24 months)
• 120 semester hours (Bachelor’s degree) = 3 years (36 months)

Any combination of coursework and/or degrees may be used to meet the total of 36 months.

Education preferred:

• Bachelor’s degree in Workforce Development, Education, Business Administration, Public Administration, Organizational Leadership, Communications, Construction Management, or a related field.

Experience required:

• Minimum three (3) years’ experience in an office environment.
• Proven organizational and time management skills with attention to detail and ability to meet deadlines.
• Experience supervising staff, managing budgets, and coordinating multiple projects.
• Minimum two (2) years’ experience with Microsoft Office Suite (Excel, Word, and Outlook) and creating professional presentations.
• Knowledge of budgeting, purchasing, and financial tracking procedures.

Experience preferred:

• Experience working with grant-funded programs, including reporting and compliance.
• Experience working with industry, government, and/or community agencies.
• Background in business or the construction industry, demonstrating strong leadership, communication, and problem-solving skills.

Conditions of employment:

• Have and maintain a valid State of Illinois driver’s license
• Travel is required for this position

Essential Functions & Position Duties

• Recruitment & Student Support:

Recruit and select program participants, advise on requirements, assist with job readiness, and maintain student records and progress tracking.

• Instructor Oversight:

Recruit, train, and supervise instructors; enforce program policies and standards.

• Program Administration:

Manage budgets, ensure grant compliance, process payroll and invoices, maintain schedules, and oversee procurement of materials and equipment.

• Outreach & Partnerships: 

Build relationships with contractors, trade unions, and industry partners; coordinate events and represent the program at meetings and conferences.

• Compliance & Reporting:

Work with IDOT and internal offices to meet reporting requirements and maintain accurate documentation.

• Policy Enforcement:

Enforce strict policy rules that may entail counseling students one-on-one, tracking points for infractions, and expelling students from the program.

Job Attributes (personal characteristics and traits essential for success in this role)

• Organized and Detail-Oriented:

Ability to manage multiple projects, budgets, and compliance requirements without overlooking details.

• Strong Leadership and Supervisory Skills:

Confidence in guiding instructors and students, enforcing policies, and maintaining accountability.

• Excellent Communication and Interpersonal Skills:

Skilled at building relationships with students, contractors, trade unions, and community partners.

• Adaptability and Problem-Solving Ability:

Comfortable navigating challenges in grant compliance, student issues, and program logistics.

• Proactive and Self-Motivated:

Takes initiative in recruitment, outreach, and program development without waiting for direction.

• Empathy and Cultural Awareness:

Ability to work effectively with disadvantaged or underrepresented populations, offering support and encouragement.

• Professionalism and Integrity:

Maintains confidentiality, enforces policies fairly, and represents the program positively in all settings.

• Resilience and Stress Management:

Handles deadlines, policy enforcement, and unexpected changes calmly and effectively.

• Collaborative Mindset:

Works well with internal teams, external partners, and diverse stakeholders to achieve program goals.

• Commitment to Continuous Learning:

Willingness to obtain certifications, stay current with industry trends, and improve processes.

Required Knowledge, Skills, and Abilities (KSAs)

Knowledge:

• Grant compliance and reporting requirements, particularly Illinois Department of Transportation (IDOT) guidelines.
• Budgeting, purchasing, and financial tracking procedures.
• Workforce development principles and basic construction industry terminology.
• Administrative processes, including payroll, scheduling, procurement, and record-keeping.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and ability to create professional presentations.

Skills:

• Strong organizational and time management skills to handle multiple projects and meet deadlines.
• Leadership and supervisory skills for recruiting, training, and managing instructors.
• Excellent verbal and written communication skills for advising students and collaborating with industry partners.
• Problem-solving and adaptability to address challenges in compliance, student issues, and program logistics.
• Event coordination skills for planning graduations, advisory meetings, and outreach activities.
• Relationship-building skills to develop partnerships with contractors, trade unions, and community agencies.

Abilities:

• Ability to enforce program policies and counsel students on professionalism and compliance.
• Ability to support diverse student populations and assist with job readiness activities.
• Ability to maintain organized systems for tracking student progress and program compliance.
• Ability to travel and represent the program professionally at meetings, conferences, and events.
• Commitment to continuous learning, including obtaining certifications and staying current with industry trends.

Non-essential functions of the position

Other duties as assigned. Duties must be performed on the John A. Logan College campus or designated location.

The following documents must be submitted with the application:

• Resume
• All college transcripts
• Cover letter
• Any relevant licenses or certifications
• Three references

John A. Logan College offers a variety of benefits to employees. These benefits include, but are not limited to:

• State Universities Retirement System (SURS)
• Health, vision, and dental Insurance
• Life insurance
• Paid time off (vacation, sick, personal)
• Paid holidays
• JALC tuition waiver

Interested? Complete a John A. Logan College application and submit the items listed above.

If you have questions, please contact the Office of Human Resources by calling 618-985-2828, extension 8912, or emailing humanresources@jalc.edu.

John A. Logan College is an equal-opportunity employer. John A. Logan does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status, or unfavorable discharge from military service or any other characteristic protected by law.