Payroll Specialist

JOB TITLE: Payroll Specialist

REPORTS TO: CFO; secondary reporting responsibilities with Human Resources Representative

STATUS: Non-Exempt

SUMMARY: Gathering and completing payroll items including but not limited to entry, process, payment, and communication.

KEY INTERFACES: JCC and HCC administrative staff

Essential Duties and Responsibilities: Payroll Specialist

• Complete weekly payroll for both Johansen Construction Company (JCC) and sister company Highmark Concrete Contractors (HCC)
• Reviewing timecard hours, wages, fringes, etc. for accuracy
• Preparing, reviewing, and organizing reports during the payroll process
• Maintains knowledge of legal requirements of federal and state laws affecting wage scales
• Complying with the Collective Bargaining Agreement regulations for the following unions: Operators 302 & 612, Laborers, Cement Masons, and Carpenters
• Preparing & submitting monthly union reports
• Being in contact with dispatch locals or union related information
• Keeping employee information accurate including:
• All employees, new hire, termination, and status/information changes
• Changes of benefits, taxes, wage garnishments, direct deposit information, and all employee-related payroll deductions
• Maintaining PSSL and PTO accrual and usage
• Process and enter all new hire paperwork in all accounting and timecard systems
• Forwarding pertinent information from the new hire packet to HR and Safety Engineer
• Processes all employment Verifications
• Process 941 payments
• Complete all garnishment paperwork and maintain records
• Process Child Support payments
• Ownership & management of Labor Rates Sheets, Payroll Templates, and Pay class libraries on the S drive, Viewpoint, and HCSS Programs
• Processes all cost transfers and payroll fixes in HCSS and Vista Viewpoint
• Processes weekly certified payroll reports for both JCC and HCC
• Performs monthly prevailing wage checks with L&I
• Performs all other payroll related duties required and assigned

Essential Job Qualifications

REQUIRED SKILLS: Proficiency in MS Office Suite including Word, Excel, Publisher and PowerPoint

PREFERRED SKILLS: Experience and proficiency in Viewpoint, HCSS Heavy Job and Union payroll

EDUCATION AND EXPERIENCE: Mandatory payroll experience. A college degree in a related field of study is preferred but not required for candidates with proven past work experience.

PHYSICAL DEMANDS: To successfully perform the essential duties of this position, an individual must be able to sit at a desk for four or more hours per day, and frequently lift and carry objects up to 50 pounds. Reasonable accommodations may be made to assist individuals with disabilities to perform essential job functions.

LIMITATIONS AND DISCLAIMER: The above job description is meant to describe the general nature and level of work being performed; it is not intended as an exhaustive list of all duties, responsibilities and requirements for the position. Employees will be required to follow any other job-related instructions and to perform other duties requested by their supervisor in compliance with Federal and State Laws. Requirements are representative of minimum levels of knowledge, skills and/or abilities necessary to perform each duty proficiently. Continued employment remains on an "at-will" basis and on an “at-will” basis.