Construction Accountant

JOB TITLE: Construction Accountant

REPORTS TO: Assistant Controller

STATUS: Exempt

SUMMARY: Works directly with project teams to ensure client and subcontractor billings interfaced monthly on all active projects and projections completed and interfaced when due. Will also work directly with Assistant Controller and CFO to ensure accurate and timely financial reporting through performing intercompany reconciliations, consistently meeting month end close deadlines, systematic follow up to resolve outstanding receivables and unapproved invoices as well as processing of account receivable and subcontractor payables.

KEY INTERFACES: Accounting and Project Management Teams for both Johansen Construction Company and Highmark Concrete Contractors LLC

Essential Duties and Responsibilities:

• Process and record accounts receivable deposits
• Prepare and post small project and trucking accounts receivable invoices
• Generate Retention billing as requested from Project Management Teams
• Lead monthly Account Receivable meetings to direct and document collection efforts
• Identify and document potential credit risks and notify management
• Prepare monthly excise tax returns and quarterly and annual City B&O tax returns
• Complete public contract compliance reconciliations and take lead on audit requests
• Apply and renew city business licenses, contractor licenses, and other applicable licenses permits as required
• Update and oversee changes in Sales and Use Tax rates in Vista Viewpoint
• Confirms taxability of A/P invoices and is the “go to” resource to train project teams on properly identifying taxability and coding of A/P invoices.
• Monthly Reconciliation of intercompany receivables and payables
• Monitor projection due dates and work with project managers to ensure their timely completion/interface
• Review and oversee posting of Owner billings from Project Management Teams
• Complete and review job cost transfers as requested by project team
• Post JC Progress Entries from Project Management Teams
• Initiate and Oversee Subcontractor Billing entries into accounting system
• Manage timely and accurate subcontractor payments based on compliance and payment terms
• Prepare weekly subcontract payable check runs and track subcontractor payables held due to compliance issues
• Vendor set up and monthly reporting of subcontractor/supplier payments within the WSDOT Diversity Management Compliance System for Johansen Construction
• Track and respond to subcontractor prompt pay violations
• Provide backup support for Accounts Payable Specialist position as needed
• Act in a backup/support capacity for Payroll Specialist including but not limited to:
• Accurate and timely weekly payroll processing
• Monthly Union Reporting and Union Audits
• Quarterly and Annual State and Federal Reporting
• Craft and Salaried Template Management for all rate changes
• Act as backup when payroll specialist is not available
• Ensure timely expense reimbursement is entered as well as paid to all employees.
• Drives continuous improvement throughout the organization and is a proponent for positive change

Essential Job Qualifications

REQUIRED SKILLS:

• Proficiency in MS Office Suite
• Understanding of general ledger accounting and generally accepted accounting principles
• Experience in construction accounting to include G/L, A/R, P/R and Job Costing
• Working knowledge of sales and use tax regulations
• Effective communication (both oral and written), organization and interpersonal skills
• Strong work ethic and eagerness to produce high quality results
• Ability to work independently, as well as part of a team
• High level of professionalism and standards

PREFERRED SKILLS: Experience and proficiency in Viewpoint Vista, HCSS Heavy Job, and GC Pay

EDUCATION AND EXPERIENCE: A college degree in a related field of study is preferred but not required for candidates with proven past work experience.

PHYSICAL DEMANDS: To successfully perform the essential duties of this position, an individual must be able to sit at a desk for four or more hours per day,and occasionally lift and carry objects up to 25 pounds. Reasonable accommodations may be made to assist individuals with disabilities to perform essential job functions.

LIMITATIONS AND DISCLAIMER:

The above job description is meant to describe the general nature and level of work being performed; it is not intended as an exhaustive list of all duties, responsibilities and required skills for the position. Employees will be required to follow any other job-related instructions and to perform other duties requested by their supervisor in compliance with Federal and State Laws.

Requirements are representative of minimum levels of knowledge, skills and/or abilities necessary to perform each duty proficiently. Continued employment remains on an “at-will” basis.