What are the responsibilities and job description for the Assistant Controller position at Joele Frank?
About the Role
We are a 220-person professional services firm with offices in New York City and San Francisco. The Assistant Controller will be the sixth member of our Accounting & Finance team, working closely with the CFO to oversee core financial operations and reporting. This role requires a hands-on, polished professional with strong technical accounting skills and the ability to engage confidently with leadership and external stakeholders.
Key Responsibilities
- Manage and control financial data flowing through Oracle NetSuite (ERP/GL system), ensuring accuracy and integrity across all transactions.
- Perform full-cycle month-end close, including preparing and posting journal entries (AP, AR, accruals), and reconciling key balance sheet accounts monthly or quarterly.
- Build and maintain financial dashboards and Key Performance Indicator (“KPI”) reporting; present management reports on both an accrual and cash basis.
- Conduct variance analysis on the P&L, identifying and explaining significant deviations versus prior periods or budget / forecasts.
- Coordinate with external auditors, facilitating Prepared by Client (“PBC”) requests and supporting the preparation of annual audited financial statements.
- Prepare interim & final financial reports for external tax professionals to support quarterly estimates and year-end filings.
- Assist with forecasting and expense management initiatives in partnership with the CFO and Director of FP&A.
- Supervise the AP Associate, reviewing vendor invoices for proper GL coding and ensuring timely payments within agreed terms.
- Monitor partner equity activity, including managing buy-in schedules, calculating price per share, supporting distribution planning, and serving as a primary point of contact for partner communications on equity-related matters.
Qualifications
- 5 years of progressive accounting experience post-graduation; mix of public and private experience preferred.
- CPA or actively pursuing CPA designation strongly preferred.
- Strong working knowledge of accrual-basis accounting with the ability to present cash-basis management reports.
- Demonstrated proficiency with ERP and GL systems; Oracle NetSuite experience a plus.
- Advanced Microsoft Excel skills required: pivot tables, V/H/X-LOOKUPs, Index Match, and IF statements.
- Proficiency with AI platforms to find workflow and business efficiencies.
- Experience managing or coordinating with external auditors and tax professionals.
- Excellent communication and presentation skills; comfortable interacting with senior leadership.
$170,000 - $200,000 a year
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Salary : $170,000 - $200,000