Accounting Assistant

Accounting Assistant

The Accounting Assistant will support the accounting team with accounts payable, accounts receivable, and other accounting-related functions. This role will receive full cross-training in A/P and A/R and will work closely with the team to ensure transactions are processed accurately and efficiently.

Primary / Key Essential Functions and Responsibilities

• Assist with processing, recording, and reconciling accounts payable and accounts receivable transactions. Full cross-training will be provided in these two main functions.
• Assist the A/P team with filing and entering vendor bills in NetSuite, matching bills with purchase orders, and ensuring bills are paid on time.
• Assist with credit card reconciliations and monitor the timely submission and approval of expense reports.
• Assist the A/R team with NetSuite transactions, including recording customer payments, credit memos, and invoices.
• Assist with reconciling account discrepancies and initiating remote deposits.
• Communicate with vendors, customers, and internal staff regarding billing, payments, and account discrepancies.
• Support the month-end close process, including general ledger account reconciliations.
• Assist with preparing reports and supporting schedules.
• Help ensure compliance with company policies and applicable accounting regulations.
• Perform data entry, filing, and other administrative tasks to support the accounting team.
• Assist with special projects and other accounting functions as assigned.
• Perform other duties as assigned by the supervisor.

Education and/or Experience and Qualifications

• Minimum Education: Associate’s degree in accounting, Business Administration, or a related field.
• Minimum Experience: Two (2) or more years of experience in an accounting support role, preferably with exposure to accounts payable and accounts receivable functions.

Knowledge, Skills and Abilities

• Knowledge of generally accepted accounting principles (GAAP) and financial reporting standards.
• Experience with ERP systems, particularly NetSuite.
• Knowledge of accounts payable and accounts receivable processes.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and a high level of accuracy.
• Intermediate to advanced proficiency in Microsoft Excel.
• Effective verbal and written communication skills in English.
• Ability to work independently and collaboratively in a fast-paced environment.
• Ability to manage multiple priorities and meet deadlines.
• Ability to adapt to changing financial regulations and company policies.
• Ability to maintain confidentiality and integrity when handling financial information