Smartsheet Platform Administrator

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Smartsheet Platform Administrator

Location: Newark, CA Hybrid

Employment Type: Contract

Position Summary

We are seeking an experienced Smartsheet Platform Administrator to lead the strategy, governance, and technical ownership of Smartsheet across a large-scale, fast-moving organization. This role will manage system administration, build scalable solutions, establish governance standards, and partner with cross-functional teams to enable enterprise-level portfolio, program, and project visibility.

The ideal candidate has deep hands-on Smartsheet expertise including Control Center, Blueprints, premium integrations, and dashboard/report creation along with strong communication and stakeholder management skills.

Key Responsibilities

< data-start="1064" data-end="1109">Smartsheet Platform Administration

• Serve as the primary Smartsheet System Administrator, managing licenses, permissions, security settings, access controls, and support tickets.
• Monitor platform performance and maintain integrations (Jira, and third-party applications).
• Ensure data integrity, compliance, and platform governance.
• Establish and maintain best practices, naming conventions, and workspace standards.
• Stay informed on new features and drive adoption across teams.
• Utilize Smartsheet Control Center to manage Blueprints for Portfolio, Value Stream, Program, and Project structures.
• Gather business requirements and translate them into scalable Smartsheet solutions (sheets, workflows, dashboards, reports).
• Manage end-to-end lifecycle of Smartsheet solutions: design pilot deployment optimization.
  
  

< data-start="1947" data-end="1980">Dashboards & Reporting

• Design and maintain executive, portfolio, and project-level dashboards for real-time visibility.
• Build advanced reports and formulas to consolidate multi-source data.
• Align dashboards with KPIs, metrics, and strategic objectives to support decision-making.
  
  

< data-start="2253" data-end="2308">Lean Portfolio Management & Agile Enablement

• Support Lean Portfolio Management (LPM) processes:
• Strategic alignment
• Demand/resource management
• Portfolio prioritization
• Partner with PMO/LPM leaders to optimize workflows and leverage Smartsheet for efficiency and predictability.

< data-start="2567" data-end="2596">Training & Support

• Create and deliver training sessions, documentation, and best practice guides for all user levels.
• Provide advanced troubleshooting for automations, formula logic, workflows, and integrations.
  
  

Required Skills & Experience

• 4 6 years of experience as a Smartsheet Administrator, Solution Architect, or similar role.
• Deep technical experience with Smartsheet Control Center, Blueprints, advanced formulas, complex workflows, and automation.
• Proven ability to build executive-level dashboards and portfolio reporting.
• Experience with Smartsheet premium apps and integrations:
• Data Shuttle
• Dynamic View
• Jira Connector (highly preferred)
• Excellent communication and presentation skills; ability to translate technical concepts for non-technical stakeholders.
  
  

Preferred Qualifications

• Smartsheet Certifications:
• Certified User
• Product Certified
• Certified Consultant
• Experience managing additional SaaS tools (DocuSign, Figma, etc.).
• Experience supporting enterprise-scale environments.
  
  

Why Join

• High-impact role influencing portfolio, program, and project transparency across the organization.
• Lead Smartsheet strategy and governance with room to innovate and build scalable enterprise systems.
• Opportunity to work cross-functionally with PMO, engineering, operations, and leadership teams.
  
  

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