SharePoint Administrator

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SharePoint Administrator

12 Months

Oakland, CA 94612 (Hybrid - Tues-Thur 8-5pm required, remote Mon & Fri)

• LOCAL CANDIDATES ONLY***
• Equipment: Expect this position to require a client Laptop. Interim solution for major delays will be to use Virtual Desktop on their own device. Other than the laptop, in office work, additional equipment will be provided a fully configured workstation. For days that are remote work at home workstation will be worker’s responsibility (except for client’s Laptop)
  
  

TOP THINGS:

• Advanced SharePoint Administration – User permissions, establishing site collections, various features and functionalities
• Jira / Agile Project Management Tools – Configure, Queries, Gadgets and capabilities of Atlassian’s Jira Project Management software.
• Advanced Excel – such as producing graphs, look-ups, pivot tables, formula development.
  
  

Qualifications:

• Bachelor’s degree in computer science or equivalent
• Working knowledge of Financial and Accounting concepts.
  
  

Work Experience:

• 5 years of experience in large Software programs and/or Project experience.
• 5 years of Developer or Software Design and support Controller experience
  
  

Proficiency/Required Skills:

• Advanced SharePoint Administration – User permissions, establishing site collections, various features and functionalities
• Jira / Agile Project Management Tools – Configure, Queries, Gadgets and capabilities of Atlassian’s Jira Project Management software.
• Advanced Excel – such as producing graphs, look-ups, pivot tables, formula development.
• Power BI reporting using a variety of data sources including Excel, SAP, Jira SAP, third party apps.
• MS-Office suite: TEAMS, Excel, Word, PowerPoint and MS-Access.
  
  

Desirable Skills:

• Familiarity with Microsoft Copilot technologies and new AI features such as "SharePoint Agents"
• ERP Project Phases and Lifecycle Methodologies such as SAP Activate
• Experience with Power Automate workflow usage to automate standard tasks like data refreshes, email and reminder communications.
  
  

Overview: Client’s “Propel” program is a multi-year major business and IT transformation initiative with the primary objective of moving from SAP’s ECC version to a ‘greenfield, clean-core’ SAP S/4 HANA version for Finance, Human Resources, Environmental Health Safety, Supply Chain, Work & Asset Management. This PMO role will be working collaboratively with leaders and others across the entire Program to forecast, manage, status, and mitigate issues with cost, schedule, resources, methodology and tools supporting several hundred internal and external resources. The Program is now entering its third year and transitioning from enterprise to detail design for the first of four major deployments. It is scheduled to complete in 2031.

The PMO Methodologies and Tools Administrator is responsible for designing, developing, and supporting reporting, document management, project management, and methodology tools used by large corporate IT initiatives. Typical project duties involve administering and ideally integrating multiple software packages to produce reporting dashboards, estimating and forecasting tools (e.g. JIRA, PowerBI), administering document management tools (e.g. SharePoint, MS-TEAMS). In addition, this role is responsible for ensuring Client’s project portfolio management tool, Planisware, is kept current as part of the governance requirements.

Key responsibilities of a Project Tools Admin:

• Administer SharePoint/MS-Teams – Design, set-up, and support SharePoint sites which leverage the various out-of-the-box features and functionality. Administer permission groups, including restriction to certain folders. Advise on strategies to allow growth, linkages, and integration of various sites. Explore opportunities to use AI like Microsoft Copilot and Sharepoint “Agents”.
• Administer Jira – Design, configure, support Propel’s project management tool from multiple instances of Jira (internal & external) for the project team to use of Agile/Hybrid methodology with many Scrum Teams. Includes design and administration of various security groups.
• Testing software support – Support software testing tools (e.g. KOBITON) which manage test scripts, test cycles, defect management and resolution. Will partner with PG&E’s Testing COE.
• Support budgeting, scheduling, cost control and financial forecasting: Create and refresh project estimating, expenditure tracking and forecasting tools which utilize multiple and varied data sources (e.g. MS-Project, Jira, SAP, Ariba, third-party apps, and Excel spreadsheets)
• Support Data Analysis: Working with PowerBI developers and others, assist in integrating various project management tools to provide ability to analyze data, identify trends, and provide actionable insights to the Project Manager and Project Controller.
• Communication: Ability to effectively communicate with PMO team members, software product managers, IT technical staff, other stakeholders, including project managers and project controller.