What are the responsibilities and job description for the Operations Support Specialist / Document control position at Jobs via Dice?
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Minimum Qualifications
Minimum Qualifications
- Bachelor s degree in Business Administration, Engineering, Public Administration, or a related field
- A minimum of three (3) years of experience in administrative support, project support, operations support or similar role.
- Advanced proficiency with Microsoft Office applications, including: o SharePoint (file management, folder creation, permissions, tracking)
- Excel (data entry, linked ledgers, formulas, data validation, and basic macros)
- Adobe Acrobat (editing, combining, and preparing official documents)
- Demonstrated experience performing high volume administrative data entry with strong accuracy and attention to detail
- Strong organizational skills with the ability to maintain and track large volumes of agreements and documentation
- Ability to work independently, prioritize tasks, and manage deadlines in a fast paced environment
- Proven ability to perform quality assurance/quality control on one s own work
- Excellent written and verbal communication skills, including professional phone and email etiquette
- Ability to multi task and remain composed under pressure while handling shifting priorities
- Experience working with the following systems, including SAP, AVM, ERP, and OpenText
- Prior experience supporting engineering, procurement, or contract administration teams
- Familiarity with B2GNow or similar compliance/reporting platforms, including running reports and updating vendor data
- Experience preparing documentation for federal compliance, including FTA and FEMA audit requirements
- Ability to prepare draft procurement memos, RFP materials, and Notices to Proceed
- Demonstrated ability to coordinate with multiple stakeholders (internal staff, consultants, project managers) to ensure timely submission of required documents
- Strong ability to shift tasks quickly, manage competing deadlines, and maintain accuracy while handling a large workload