Executive Assistant

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Job Title: Executive Assistant

Location: Nashville, TN

Duration: 3 Months

Job Summary: Provides high-level administrative and operational support to the Commissioner, ensuring efficient coordination of executive functions, departmental communication, and organizational initiatives. Serves as a key liaison between leadership, employees, and external stakeholders.

Key Responsibilities:

• Manage and prioritize the Commissioner s calendar, scheduling meetings, appointments, and events to ensure effective time management
• Oversee and respond to email correspondence on behalf of the Commissioner, exercising discretion
• Prepare meeting agendas, briefing materials, and detailed notes; track follow-up items to ensure timely completion
• Coordinate and plan department-wide events including logistics, communications, and execution
• Review and approve employee time and leave requests in accordance with state policies
• Maintain organized records and ensure confidentiality of sensitive information
  
  

Systems:

• Edison
• Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
  
  

Core Competencies:

• Strong organizational and time management skills
• Excellent written and verbal communication
• High level of professionalism and discretion
• Ability to manage multiple priorities in a fast-paced environment
• Attention to detail and problem-solving skills
  
  

Qualifications:

• Bachelor s degree
• 3 years of administrative experience