Administrative Coordinator / Office Manager - IT/Telecom Support

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Short Description:

• 3- 6months
• Onsite/Hybrid M-T
• BOC 1006 E Bearss Ave Tampa, FL
• (days/hours):
  
  

7am-3pm

Complete Description:

POSITION

CONCEPT

The Administrative Coordinator will work with limited

supervision to perform a variety of administrative and coordination duties in

support of the Telecom and IT leadership teams. This role provides operational

support to Vice Presidents, Directors, and departmental staff, assisting with

document preparation, expense reporting, meeting logistics, and general office

coordination.

The position requires strong organizational skills,

professionalism, and the ability to interact with leadership, vendors, and

internal teams. The coordinator will also support meeting and event logistics,

including vendor coordination and catering arrangements, while maintaining

efficient office operations.

Primary Duties & Responsibilities

• Perform general administrative duties including preparing and
  
  

formatting documents, presentations, and spreadsheets. Maintain organized

records and provide document management support for Telecom and IT teams.

• Process and track expense reports for leadership and departmental
  
  

staff, ensuring compliance with company guidelines and timely submission.

• Provide administrative support to executives and team members
  
  

including scheduling assistance, document preparation, and coordination of

administrative requests.

• Prepare and format PowerPoint presentations and reports for
  
  

leadership meetings, departmental updates, and project discussions.

• Maintain general office operations including copies, scanning,
  
  

filing, and assisting with additional administrative tasks as assigned.

• Coordinate meeting logistics including scheduling support, preparing
  
  

meeting materials, and ensuring meeting rooms are properly arranged prior

to scheduled meetings.

• Order catering for meetings and team events, coordinate with
  
  

vendors, and ensure proper delivery and setup of food and beverages.

• Meet vendors at building security, escort them through building
  
  

access points as required, and ensure vendor compliance with facility

protocols.

• Set up food and beverages for meetings and coordinate post-meeting
  
  

cleanup with building cleaning staff.

• Assist in maintaining professional interactions with internal
  
  

leadership and external vendors while ensuring a high level of service and

responsiveness.

• Support department operations by assisting with special assignments,
  
  

Projects, And Other Administrative Functions As Needed.

RELATIONSHIPS

Internal:

Interacts with Vice Presidents, Directors, managers, and team members within

the Telecom and IT organizations as well as other departments across the

company.

External:

Coordinates with catering vendors, building security personnel, and external

service providers supporting meetings and events.

Qualifications

Education

Required:

High School diploma or GED required.

Preferred:

Associate's degree in Business Administration, Office Administration, or

related field preferred.

Experience

Required:

Minimum two to five (2 5) years of administrative support or office

coordination experience.

Preferred:

Experience supporting executive leadership or IT/technical teams. Experience

coordinating meetings, vendors, or office events.

Knowledge/Skills/Abilities

(KSA)

Required:

• Strong organizational and time management skills with the ability to
  
  

manage multiple priorities.

• Proficiency in Microsoft Office applications including Word, Excel,
  
  

PowerPoint, and Outlook.

• Ability to prepare professional presentations, spreadsheets, and
  
  

reports.

• Excellent communication and interpersonal skills.
• Ability to interact professionally with executives, vendors, and
  
  

internal teams.

• Strong attention to detail and ability to maintain confidentiality.
  
  

Preferred:

• Experience supporting IT, telecom, or technical departments.
• Experience coordinating meetings, catering, or vendor logistics.
  
  

LEADERSHIP

COMPETENCIES

• Speaks up on Safety, Health and the Environment
• Takes Ownership and Acts with Integrity
• Drives Operational Excellence for Customers
• Builds Strong, Collaborative Relationships
• Cultivates Innovation and Embraces Change
• Thinks Strategically and Exercises Sound Judgment
  
  

WORK

CONDITIONS

Professional office environment with frequent

interaction with leadership and vendors. Business casual dress code is

permitted; professional appearance is required. This is a high-visibility role

supporting executives and departmental leadership. Occasional coordination

outside normal hours may be required for meeting or event preparation.