What are the responsibilities and job description for the Admin Assistant II position at Jobs via Dice?
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Stefanini Group is hiring!
Exciting opportunity awaits, let us help you get started!
Click Apply now or you may call Sahnaj Pervin at or email at for faster processing!
Job Description:
This position is responsible for all administrative support to the assigned departments. Essential functions include:General administrative support for assigned Vice President(s) and their direct reports, including scheduling meetings and appointments, general data entry, information updates, reporting requirements, preparation of routine correspondence, copying and distribution of documentsTravel coordination (flights/hotels/transportation), expense reporting, and American Express card reconciliationSupport coordination of meetings with internal and external business partnersSupport expense process in SAP along with purchase requisition and invoicingManage Purchase Orders including creating and tracking spendingSupport the general administrative duties in the Parsippany office, along with other administrative assistants, including managing conference room scheduling, ordering materials and office supplies and office visitors
Your experience and qualifications:Any equivalent combination of education, training and/or experience that fulfills the requirements of the position will be considered.
Education/Certification/Experience:Bachelor's Degree or commensurate experienceMinimum 5 years' experience in an administrative support role for senior executives
Preferred Qualifications:Project management experience.Prior experience in the pharmaceutical industry
Skills/Knowledge/Abilities:Experience in fast paced, corporate environmentAdvanced skill level in MS Office including proficiency in Word, PowerPoint, Excel and OutlookBasic knowledge of teleconference and videoconference servicesMust be able to maintain the highest level of confidentiality, integrity and discretionMust be able to multi-task and work with changing prioritiesExcellent verbal, written, organization and interpersonal skills requiredClient service orientedDetail orientedDemonstrate willingness to accept new tasks and challenges and grow in new areas of responsibilityFluency in spoken and written English is required
Travel requirements:Some business travel might be required.
Listed salary ranges may vary based on experience, qualifications, and local market. Also, some positions may include bonuses or other incentives
About Stefanini Group
The Stefanini Group is a global provider of offshore, onshore and near shore outsourcing, IT digital consulting, systems integration, application and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like Americas, Europe, Africa and Asia, and more than 400 clients across a broad spectrum of markets, including financial services, manufacturing, telecommunications, chemical services, technology, public sector, and utilities. Stefanini is a CMM level 5, IT consulting, company with global presence. We are CMM Level 5 company.
Stefanini Group is hiring!
Exciting opportunity awaits, let us help you get started!
Click Apply now or you may call Sahnaj Pervin at or email at for faster processing!
Job Description:
This position is responsible for all administrative support to the assigned departments. Essential functions include:General administrative support for assigned Vice President(s) and their direct reports, including scheduling meetings and appointments, general data entry, information updates, reporting requirements, preparation of routine correspondence, copying and distribution of documentsTravel coordination (flights/hotels/transportation), expense reporting, and American Express card reconciliationSupport coordination of meetings with internal and external business partnersSupport expense process in SAP along with purchase requisition and invoicingManage Purchase Orders including creating and tracking spendingSupport the general administrative duties in the Parsippany office, along with other administrative assistants, including managing conference room scheduling, ordering materials and office supplies and office visitors
Your experience and qualifications:Any equivalent combination of education, training and/or experience that fulfills the requirements of the position will be considered.
Education/Certification/Experience:Bachelor's Degree or commensurate experienceMinimum 5 years' experience in an administrative support role for senior executives
Preferred Qualifications:Project management experience.Prior experience in the pharmaceutical industry
Skills/Knowledge/Abilities:Experience in fast paced, corporate environmentAdvanced skill level in MS Office including proficiency in Word, PowerPoint, Excel and OutlookBasic knowledge of teleconference and videoconference servicesMust be able to maintain the highest level of confidentiality, integrity and discretionMust be able to multi-task and work with changing prioritiesExcellent verbal, written, organization and interpersonal skills requiredClient service orientedDetail orientedDemonstrate willingness to accept new tasks and challenges and grow in new areas of responsibilityFluency in spoken and written English is required
Travel requirements:Some business travel might be required.
Listed salary ranges may vary based on experience, qualifications, and local market. Also, some positions may include bonuses or other incentives
About Stefanini Group
The Stefanini Group is a global provider of offshore, onshore and near shore outsourcing, IT digital consulting, systems integration, application and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like Americas, Europe, Africa and Asia, and more than 400 clients across a broad spectrum of markets, including financial services, manufacturing, telecommunications, chemical services, technology, public sector, and utilities. Stefanini is a CMM level 5, IT consulting, company with global presence. We are CMM Level 5 company.