What are the responsibilities and job description for the Scheduling and Facilities Specialist in Dance position at Jobs@UIOWA?
The Department of Dance seeks to hire a part-time (75%) Scheduling and Facilities Specialist. This position serves as the facilities/building coordinator for the Dance Building (DB) and Space Place Theater in North Hall. This person oversees departmental equipment inventory and all scheduling for rehearsal and performance spaces of the Department of Dance and serves as the main point of contact for all facilities-related projects, events, and inquiries. This is a specified term appointment for 2 years.
Employee will work on-site Monday through Friday, 6 hours per day.
Key Responsibilities:
- Serve as initial point of contact in Dance Building Main Office front reception desk—greeting visitors and providing support/or triaging requests.
- Serve as Building Coordinator for Dance department building, including execution of special projects as assigned by supervisor, responding and prioritizing needs and repair requests for proper building maintenance, including creating and maintaining O&M timelines for standard upkeep. Department liaison with ITS local representative.
- In collaboration with Dance Administrative Specialist, coordinate event planning and scheduling services—determine logistical needs and allocate support resources.
- Oversee equipment inventory – instructional, performance, and digital equipment.
- Key management and SES building access for the Dance building and Space Place Theater. Maintain key check-out database and issue/collect key check-out and equipment check-out contracts.
- Provide functional supervision for dance videographer student employee. Collaborate with OPAE marketing on hiring processes for student workers.
- Collaborate with faculty, staff, students, and production unit to implement systems for efficient functioning of building, responding to critical needs for safety and security of building, as well as enhancements to rehearsal/performance spaces and equipment.
- Assist Dance Administrative Specialist with special projects as assigned.
For a full job description or questions about this position, please send an email to Kellie-Kucera@uiowa.edu.
Education Required:
- Bachelor’s degree or combination of related education and administrative work experience is required.
Required Qualifications:
- Minimum of 1 year of administrative office experience in the areas of scheduling and/or facilities management.
- Proficiency with Microsoft Office Suite – Outlook and Excel required and Adobe Acrobat.
Desired Qualifications:
- Experience working in an administrative office in a higher education setting.
- Experience working or interest in the performing arts (music, dance or theatre).
Position and Application details:
In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission.
- Resume
- Cover Letter
Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. Please note that this position is not eligible for visa sponsorship in the United States.
For additional questions, please contact: Kellie-Kucera@uiowa.edu
Benefits Highlights:
Regular salaried position. Pay Level 3A. Located in Iowa City, Iowa.
Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.
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