What are the responsibilities and job description for the Administrative Services Coordinator, Dental Administration – College of Dentistry position at Jobs@UIOWA?
The College of Dentistry is seeking a highly organized, adaptable, and proactive professional to provide executive level administrative support to the Dean and facilitate daily operations of the Dean’s Office. This position plays a vital role in coordinating leadership activities, managing complex schedules, planning and executing college-wide events, and fostering effective communication across the college and university. The ideal candidate takes initiative, has strong event planning skills, and apporaches responsibilities with discretion, professionalism, and a collaborative mindset!
Join the team and play a vital role in supporting the leadership, people, and activities that contribute to the continued growth and success of the College of Dentistry!
For a full job description, please email COD-Requisitions@iowa.uiowa.edu.
Job Duties:
- Provide executive level administrative and operational support to the Dean of the College of Dentistry.
- Manage complex calendars, patient schedules, meetings, travel arrangements, and competing priorities.
- Coordinate correspondence, agendas, reports, presentations, and other meeting materials.
- Plan and execute college-wide events, retreats, receptions, and special visits, inclduing logistics, vendors, cartering, and accomodations.
- Serve as primary contact for the Dean, maintaining effective relationships with university leadership, faculty, staff, and external stakeholders.
- Oversee daily office operations, including reception, visitor coordination, mail distribution, supplies, and shared office spaces.
- Maintain procurement card documentation and assist with expense reconciliation and purchasing processes.
- Support collegiate inititiaves, change management, employee retirements, and special projects.
- Provide back administrative and project support as needed.
Admin Services Coordinator – PAA2
College of Dentistry – Dental Administration
Salary: $55,019 to commensurate (Pay Grade: 2B)
Schedule: Monday through Friday, 8:00am to 5:00pm
May require occasional after hours and weekends, as needed.
Work Location: Onsite.
REQUIRED Qualifications:
· Bachelor’s degree in relevant area, or an equivalent combination of education and relevant experience.
· Relevant executive-level administrative experience, to include:
o Complex calendar and meeting coordination.
o Preparation of correspondence, reports, presentations, and meeting materials.
o Coordination and tracking of projects, activities, and deadlines.
· Demonstrated experience independently planning and coordinating complex or high-profile events, meetings, retreats, or similar activities involving multiple stakeholders and logistical components.
· Demonstrated ability to independently manage multiple responsibilities and competing priorities, anticipate needs, exercise initiative, and complete work with accuracy and attention to detail.
· Demonstrated ability to exercise sound judgment, discretion, and confidentiality when handling sensitive information and situations.
· Demonstrated ability to establish and maintain effective, collaborative working relationships with individuals at varying levels of an organization.
· Experience utilizing:
o Electronic calendaring and virtual meeting software, including virtual meetings.
o Word processing software, to include mail merge.
o Spreadsheet software, including data entry, pivot tables, and graphical presentation of data.
o Presentation software.
· Demonstrated ability to interpret and apply organizational policies, procedures, and guidelines.
· Excellent written, verbal, and interpersonal communication skills.
HIGHLY Desirable Qualifications:
· Experience working in a complex organization such as higher education, academic health care, health care, or a similarly complex environment, involving multiple levels of leadership and a variety of internal and external stakeholders.
· Experience with purchasing, procurement card documentation, expense reconciliation, or related financial administrative processes.
Desirable Qualifications:
· Experience coordinating executive travel and related documentation.
· Knowledge of and experience applying to University of Iowa policies, procedures, and administrative guidelines in support of daily operations.
· Experience in a healthcare environment working with HIPAA-protected patient information.
Position and Application Details:
be considered for an interview, applicants must upload a Resume and Cover Letter (and mark as “Relevant File”) to the submission. 3 Names of Professional Reference may be requested at a later date.
Position NOT eligible for University Sponsorship of Employment Authorization.
Job openings are posted for a minimum of 7 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. For questions or additional information, please contact COD-Requisitions@iowa.uiowa.edu.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.
About Iowa:
Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success.
Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance.
Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation.
Join us in making a difference at a leading Big Ten university and premier public research institution.
Salary : $55,019