What are the responsibilities and job description for the Admin Services Administrator – School of Social Work position at Jobs@UIOWA?
The Admin Services Administrator – School of Social Work will plan, organize and lead the administrative operational functions for the School of Social Work. In collaboration with the Department Executive Officer (DEO) provide oversight, advice, and guidance on the development and implementation of day-to-day office administration and in the key area of responsibilities below for budgeting, accounting, human resources compliances, facilities management, academic support, and other major areas of the School. Strategic planning skills are essential, as is the ability to communicate effectively, both orally and in writing. Responsible for maintaining a strong, team-focused environment to enable the School of Social Work to fulfill its research, teaching, and service missions.
Key Responsibilities:
- Directs and manages work processes/administrative procedures and policies to increase efficient and effective operations for Social Work.
- In conjunction with the DEO, makes high-level decisions regarding operational, financial, and human resource activities.
- Collaborates with CLAS HR to implement complex human resources policies and procedures for faculty, staff, and graduate students.
- Supports efforts to establish and maintain a healthy and productive workplace culture.
- In conjunction with DEO, oversees and assists with the development of a large and complex budget for the school and areas held within. Collaborates with CLAS accountant to develop budget projections; makes recommendations to the DEO based on these projections.
- As directed by the DEO, negotiates budget needs with CLAS based on School of Social Work priorities and strategic plan.
- Supports DEO in needs for accreditation reviews and reports.
- Facilitates and oversees strategic planning efforts, incorporating budget, capital equipment, program funding, academic, administrative, and research support services, faculty, research, and administrative space needs, program goals, outreach and recruitment, and compliance.
- Reviews, resolves, and responds to requests for information, data, services, complaints, etc.
- Manages and directs information to faculty and staff regarding operational activities including the appropriateness of expenditures, contract or grant requirements, and changes in policies and procedures.
- Facilitates communication between the DEO and School of Social Work faculty, and between the DEO and the CLAS Dean’s Office and other university offices.
- Facilitates communication between the School of Social Work offices, CLAS Dean’s Office, and additional clinical work held within the School model.
To obtain the full job description including key areas of responsibility, technical competencies, and desirable qualifications, please contact Alex-Schutman@uiowa.edu
Education Required:
- Master’s degree in business administration, higher education administration, or related field or equivalent combination of education and experience.
Required Qualifications:
- Minimum of three (3) years of administrative experience.
- Demonstrated experience in applying academic policies and procedures, within an administrative environment.
- Demonstrated experience leading, motivating, evaluating, and rewarding personnel, including experience supervising administrative staff.
- Record of demonstrating a high level of integrity, dependability, discretion, and confidentiality in conducting job responsibilities. Demonstrated ability to address complex and sensitive administrative matters with diplomacy and effectiveness.
- Extensive knowledge of and ability to utilize tools, techniques, and processes for gathering, reporting, and disseminating data using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, etc.); extensive experience using Zoom or other remote applications for remote collaboration.
- Demonstrated effective oral and written communication; demonstrated ability to communicate clearly and build strong professional working relationships.
- Demonstrated extensive experience managing multiple concurrent objectives, projects, groups, or activities, using effective judgement to prioritize work and resource allocation and navigate conflicting deadlines.
- Demonstrated attention to detail and advanced problem-solving skills.
- Demonstrated commitment to fostering a welcoming and respectful workplace environment.
Desired Qualifications:
- Working knowledge of University of Iowa policies and procedures.
- Experience working in a higher education setting.
- Working experience in change management techniques for project execution.
Application Details
In order to be considered for an interview, applicants must upload:
- Resume
- Cover Letter
Job openings are posted for a minimum of 7 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. 5 professional references will be requested at a later step in the recruitment process.
For questions, contact Alex Schutman at Alex-Schutman@uiowa.edu
Benefits Highlights
- Regular salaried position. Pay level 6A. Located in Iowa City, Iowa.
- Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.
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About Iowa
Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success. Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance. Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation. Join us in making a difference at a leading Big Ten university and premier public research institution.