What are the responsibilities and job description for the Document Specialist (Remote) position at Jobs Ai?
Role: Document Specialist
Location: Remote
Employment Type: Full-time
Compensation: Competitive salary commensurate with experience, qualifications, and location. Indicative range: $45,000 – $70,000 (USD equivalent), plus benefits.
Role Overview
We are hiring a Document Specialist to organise, format, and manage documents across the business. The role combines speed, accuracy, and an eye for layout — keeping the company's documentation accurate, accessible, and on brand.
Key Responsibilities
- Format, edit, and produce documents to internal and client specifications
- Maintain document templates, style guides, and branded asset libraries
- Manage version control and document workflows
- Convert documents between formats (Word, PDF, Google Docs) and platforms
- Support contract assembly, redlining, and execution workflows
- Maintain organised digital filing systems with accurate metadata
Required Skills and Qualifications
- 2 years in document production, formatting, or paralegal-adjacent work
- Mastery of Microsoft Word, Google Docs, and PDF editing tools
- Strong eye for layout, typography, and document polish
- Familiarity with document management systems (SharePoint, NetDocuments, iManage)
- Excellent attention to detail and proofreading discipline
- Comfort handling confidential and sensitive material
What You'll Bring
- A systems thinker who breaks complex problems into actionable steps
- Strong written communication and stakeholder management
- Bias toward action and the ability to drive things to completion
- Comfort working asynchronously across time zones
What We Offer
- Fully remote, flexible work hours
- Performance-based bonus structure
- Annual learning & development stipend
- Health and wellness benefits (varies by location)
- Opportunity to work on high-scale, real-world impact projects
Equal Opportunity Statement
This is an equal opportunity role. Applications are welcomed from all qualified individuals regardless of race, color, ethnicity, nationality, gender, gender identity or expression, sexual orientation, age, religion, disability, marital status, or any other characteristic protected by applicable law. All hiring decisions are based solely on qualifications, skills, and demonstrated ability.
Salary : $45,000 - $70,000