What are the responsibilities and job description for the Construction Administrator/Billing Assistant position at Jobot?
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Job details:
Construction Admin Role with Growing Painting Subcontractor Company Located in Western Suburbs
This Jobot Job is hosted by: Ross Theel
Are you a fit? Easy Apply now by clicking the "Easy Apply" button
and sending us your resume.
Salary: $65,000 - $75,000 per year
A bit about us:
This company is a trusted commercial and industrial painting contractor serving clients across the Midwest. With a commitment to professionalism, safety, and craftsmanship, our client specializes in high-performance coatings, facility maintenance painting, and large-scale commercial projects. Their team works with general contractors, facility managers, and property owners to deliver quality results on time and within budget.
Please apply today to be considered within 24 hours!
Why join us?
At this company, employees are valued as the foundation of long-term success. The team fosters a collaborative, fast-paced environment that supports professional growth and personal accountability. You’ll be part of a company that’s growing steadily and has built strong relationships throughout the construction industry. Competitive compensation, a supportive leadership team, and opportunities for development make this an excellent place to build your career in construction administration.
Job Details
Responsibilities:
Prepare and process project billing, including AIA documentation and lien waivers
Support project managers with contract administration and compliance tracking
Manage accounts receivable processes, including invoice follow-ups and payment status reports
Coordinate with the accounting department to ensure accuracy of records
Maintain project documentation and ensure files are up to date and organized
Assist with prequalification paperwork, insurance certificates, and vendor setup
Provide administrative support to field and office staff as needed
Qualifications:
2 years of experience in construction administration, billing, or accounting support
Familiarity with AIA billing, lien waivers, and construction contract terms
Proficiency in Microsoft Office Suite; experience with construction management software is a plus
Strong attention to detail and organizational skills
Excellent communication and interpersonal abilities
Ability to manage multiple tasks and deadlines in a dynamic environment
Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy
Want to learn more about this role
and Jobot?
Click our Jobot logo and follow our LinkedIn page!
our LinkedIn page!
Job details:
Construction Admin Role with Growing Painting Subcontractor Company Located in Western Suburbs
This Jobot Job is hosted by: Ross Theel
Are you a fit? Easy Apply now by clicking the "Easy Apply" button
and sending us your resume.
Salary: $65,000 - $75,000 per year
A bit about us:
This company is a trusted commercial and industrial painting contractor serving clients across the Midwest. With a commitment to professionalism, safety, and craftsmanship, our client specializes in high-performance coatings, facility maintenance painting, and large-scale commercial projects. Their team works with general contractors, facility managers, and property owners to deliver quality results on time and within budget.
Please apply today to be considered within 24 hours!
Why join us?
At this company, employees are valued as the foundation of long-term success. The team fosters a collaborative, fast-paced environment that supports professional growth and personal accountability. You’ll be part of a company that’s growing steadily and has built strong relationships throughout the construction industry. Competitive compensation, a supportive leadership team, and opportunities for development make this an excellent place to build your career in construction administration.
Job Details
Responsibilities:
Prepare and process project billing, including AIA documentation and lien waivers
Support project managers with contract administration and compliance tracking
Manage accounts receivable processes, including invoice follow-ups and payment status reports
Coordinate with the accounting department to ensure accuracy of records
Maintain project documentation and ensure files are up to date and organized
Assist with prequalification paperwork, insurance certificates, and vendor setup
Provide administrative support to field and office staff as needed
Qualifications:
2 years of experience in construction administration, billing, or accounting support
Familiarity with AIA billing, lien waivers, and construction contract terms
Proficiency in Microsoft Office Suite; experience with construction management software is a plus
Strong attention to detail and organizational skills
Excellent communication and interpersonal abilities
Ability to manage multiple tasks and deadlines in a dynamic environment
Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy
Want to learn more about this role
and Jobot?
Click our Jobot logo and follow our LinkedIn page!
Salary : $65,000 - $75,000