AR Specialist

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Job details:
Build Your Accounting Career as an Accounts Receivable Specialist Supporting Diverse Construction Projects

This Jobot Job is hosted by: Emily Klopfenstein
Are you a fit? Easy Apply now by clicking the "Easy Apply" button
and sending us your resume.
Salary: $25 - $30 per hour


A bit about us:

Our client is a multi-state provider of construction, industrial electrical, environmental, and specialized field services. With a strong focus on innovation, safety, accountability, and customer-focused solutions, they deliver high-quality projects while investing in the growth and success of their employees.


Why join us?

• Competitive benefits, retirement savings, profit sharing, and paid time off.
• Join a collaborative, safety-first team with a strong reputation for quality service.
• Expand your skills through paid training, certifications, and career development opportunities.
• Build a long-term career with a growing organization offering diverse and impactful projects.
  
  
  

Job Details

Our client is seeking an Accounts Receivable Specialist who thrives in a fast-paced, team-oriented environment and is committed to providing exceptional service to internal teams and customers.

This organization operates across multiple states, providing construction, industrial electrical, environmental, and specialized field services. The Accounts Receivable Specialist is responsible for setting up jobs, generating accurate invoices, ensuring correct billing rates, tracking payments, resolving discrepancies, and maintaining organized financial records. Strong attention to detail and experience with construction billing are essential to success in this role.

Duties and Responsibilities
The Accounts Receivable Specialist performs the following essential functions:

• Enter and maintain customer and job information within the accounting system, ensuring accurate job setup, billing terms, and rates.
• Verify customer contracts and apply appropriate billing rates for both Fixed Price and Time & Material (T&M) projects.
• Create and update T&M billing documentation to ensure all changes are reflected in final invoices.
• Review billing documentation submitted from the field for accuracy by comparing estimates, daily reports, and job costs.
• Submit invoices for internal review and monitor submission timelines.
• Track and report open job statuses while maintaining accurate records.
• Reconcile discrepancies between field documentation and system job costs, following up with management as needed.
• Process customer credit memos with appropriate approvals and documentation.
• Work collaboratively with management and team members while maintaining a positive, cooperative attitude.
• Perform other duties as assigned.
  

Education and Experience Qualifications

• High School Diploma or GED required.
• Valid Driver's License preferred and ability to meet company vehicle insurance eligibility requirements.
• Associate's degree in Accounting, Business Administration, or a related field preferred.
• Minimum of 2 years of billing and/or accounts receivable experience within the construction or electrical industry.
• Experience with Time and Material (T&M) billing required.
• Familiarity with Viewpoint Spectrum or similar construction accounting software strongly preferred.
• Exceptional attention to detail with the ability to review and verify work for accuracy.
• Previous experience working in a collaborative office environment.
• Familiarity with standard office equipment, including multi-line phone systems and copiers.
• Strong communication and customer service skills.
• Ability to work effectively with employees and management at all levels.
• Professional, dependable, and committed to producing accurate work.
• Ability to manage multiple priorities, adapt to interruptions, and meet deadlines.
• Proficiency with Microsoft Office.
  
  

Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.

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