What are the responsibilities and job description for the AP/AR & Administrative Coordinator position at Jobot?
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Job details:
GROWING MULTI ENTITY ORGANIZATION | AP/AR Coordinator Needed!
This Jobot Job is hosted by: Caitlin Pohl
Are you a fit? Easy Apply now by clicking the "Easy Apply" button
and sending us your resume.
Salary: $50,000 - $55,000 per year
A bit about us:
This is a great opportunity for someone early in their accounting, bookkeeping, or administrative career who’s looking to gain hands‑on experience while being part of a small, supportive team. You’ll assist with accounts payable and receivable, help keep financial and office records organized, and serve as a welcoming, professional presence at the front office.
Why join us?
Great Benefits
Great PTO !
Job Details
Entry‑Level Accounting & Office Support Associate
This is a great opportunity for someone early in their accounting, bookkeeping, or administrative career who’s looking to gain hands‑on experience while being part of a small, supportive team. You’ll assist with accounts payable and receivable, help keep financial and office records organized, and serve as a welcoming, professional presence at the front office.
Your work will be visible and impactful, with real exposure to multiple industries and the chance to develop a broad set of accounting and administrative skills.
What You’ll Do
Accounts Payable
Assist with vendor setup and maintain vendor records
Enter and process vendor invoices with proper coding and approvals
Support payment runs and invoice tracking
Help research and resolve invoice or payment questions
Respond to vendor and internal inquiries professionally
Accounts Receivable
Prepare and send customer invoices across multiple entities
Record incoming payments and assist with account matching
Help review outstanding balances and follow up as needed
Coordinate with internal teams to resolve billing discrepancies
Reconciliations & Month‑End Support
Assist with monthly bank and account reconciliations
Support journal entries and month‑end close tasks with senior team members
Help gather documentation and schedules for reporting
Administrative & Front Office Support
Greet visitors and answer incoming calls in a friendly, professional manner
Maintain organized digital and physical filing systems
Assist with mail, deliveries, and general office coordination
Support audit preparation and documentation
Provide day‑to‑day administrative support to the Finance Director and accounting team
What We’re Looking For
Required
Some coursework or experience in accounting, bookkeeping, or office administration
Comfortable with Excel and standard office tools (Outlook, Word, etc.)
Strong attention to detail and accuracy
Friendly, professional communication style
Organized, reliable, and able to manage recurring tasks
Willing to support both accounting and front‑office responsibilities
Preferred (Nice to Have)
Prior exposure to AP, AR, or general accounting support
Experience with QuickBooks or similar accounting software
Associate’s or Bachelor’s degree in Accounting, Business, or related field (or currently pursuing)
Experience working in a multi‑department or multi‑entity office environment
Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.
Want to learn more about this role
and Jobot?
Click our Jobot logo and follow our LinkedIn page!\n
our LinkedIn page!
Job details:
GROWING MULTI ENTITY ORGANIZATION | AP/AR Coordinator Needed!
This Jobot Job is hosted by: Caitlin Pohl
Are you a fit? Easy Apply now by clicking the "Easy Apply" button
and sending us your resume.
Salary: $50,000 - $55,000 per year
A bit about us:
This is a great opportunity for someone early in their accounting, bookkeeping, or administrative career who’s looking to gain hands‑on experience while being part of a small, supportive team. You’ll assist with accounts payable and receivable, help keep financial and office records organized, and serve as a welcoming, professional presence at the front office.
Why join us?
Great Benefits
Great PTO !
Job Details
Entry‑Level Accounting & Office Support Associate
This is a great opportunity for someone early in their accounting, bookkeeping, or administrative career who’s looking to gain hands‑on experience while being part of a small, supportive team. You’ll assist with accounts payable and receivable, help keep financial and office records organized, and serve as a welcoming, professional presence at the front office.
Your work will be visible and impactful, with real exposure to multiple industries and the chance to develop a broad set of accounting and administrative skills.
What You’ll Do
Accounts Payable
Assist with vendor setup and maintain vendor records
Enter and process vendor invoices with proper coding and approvals
Support payment runs and invoice tracking
Help research and resolve invoice or payment questions
Respond to vendor and internal inquiries professionally
Accounts Receivable
Prepare and send customer invoices across multiple entities
Record incoming payments and assist with account matching
Help review outstanding balances and follow up as needed
Coordinate with internal teams to resolve billing discrepancies
Reconciliations & Month‑End Support
Assist with monthly bank and account reconciliations
Support journal entries and month‑end close tasks with senior team members
Help gather documentation and schedules for reporting
Administrative & Front Office Support
Greet visitors and answer incoming calls in a friendly, professional manner
Maintain organized digital and physical filing systems
Assist with mail, deliveries, and general office coordination
Support audit preparation and documentation
Provide day‑to‑day administrative support to the Finance Director and accounting team
What We’re Looking For
Required
Some coursework or experience in accounting, bookkeeping, or office administration
Comfortable with Excel and standard office tools (Outlook, Word, etc.)
Strong attention to detail and accuracy
Friendly, professional communication style
Organized, reliable, and able to manage recurring tasks
Willing to support both accounting and front‑office responsibilities
Preferred (Nice to Have)
Prior exposure to AP, AR, or general accounting support
Experience with QuickBooks or similar accounting software
Associate’s or Bachelor’s degree in Accounting, Business, or related field (or currently pursuing)
Experience working in a multi‑department or multi‑entity office environment
Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.
Want to learn more about this role
and Jobot?
Click our Jobot logo and follow our LinkedIn page!\n
Salary : $50,000 - $55,000