What are the responsibilities and job description for the Administrative Assistant position at Jobot?
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Job details:
Growing Company/ Excellent Benefits
This Jobot Job is hosted by: Billy Mewton
Are you a fit? Easy Apply now by clicking the "Easy Apply" button
and sending us your resume.
Salary: $65,000 - $70,000 per year
A bit about us:
Our client, a well-established organization, is seeking a highly organized and proactive Administrative Assistant to provide direct support to senior leadership. This role is responsible for managing schedules, coordinating communications, and ensuring day-to-day administrative operations run smoothly for executive team members.
The ideal candidate is detail-oriented, professional, and thrives in a fast-paced environment supporting upper management.
Why join us?
Job Details:
We are seeking a highly organized, detail-oriented, and experienced Permanent Administrative Assistant to join our fast-paced manufacturing team. The ideal candidate will have extensive experience in managing administrative tasks, coordinating meetings, taking minutes, filing, and scanning. This role requires a minimum of 5 years of experience in a similar role, supporting upper level management staff and ownership. If you have a knack for maintaining order, juggling multiple tasks, and thrive in a bustling environment, we would love to hear from you!
Responsibilities:
1. Coordinate and schedule meetings, appointments, and conferences for the management team.
2. Accurately record and distribute minutes from meetings, ensuring all action items are noted and followed up on.
3. Maintain a well-organized filing system that permits easy reference and rapid retrieval of information.
4. Carry out administrative duties such as filing, typing, copying, scanning, etc.
5. Ensure the smooth operation of office equipment, requisitioning for new equipment, services, and repairs as necessary.
6. Assist in the preparation of regularly scheduled reports.
7. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
8. Maintain stock lists and orders office supplies as needed.
9. Be the point of contact for a range of staff and external stakeholders.
10. Perform other related duties as assigned.
Qualifications:
1. Minimum of 5 years of experience as an Administrative Assistant, or similar role.
2. Proven experience in minute taking, filing, and scanning is required.
3. Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
4. Excellent time management skills and the ability to prioritize work.
5. Attention to detail and problem-solving skills.
6. Excellent written and verbal communication skills.
7. Strong organizational skills with the ability to multitask.
8. High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.
9. Knowledge of office management systems and procedures.
10. Ability to work under pressure and meet deadlines.
11. Ability to maintain a high level of accuracy in preparing and entering information.
12. Experience in the manufacturing industry is highly desirable.
This is an excellent opportunity to join a dynamic team in a challenging and rewarding role. If you are a proactive, professional, and dedicated individual wanting to make a difference, we encourage you to apply.
Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy
Want to learn more about this role
and Jobot?
Click our Jobot logo and follow our LinkedIn page!
our LinkedIn page!
Job details:
Growing Company/ Excellent Benefits
This Jobot Job is hosted by: Billy Mewton
Are you a fit? Easy Apply now by clicking the "Easy Apply" button
and sending us your resume.
Salary: $65,000 - $70,000 per year
A bit about us:
Our client, a well-established organization, is seeking a highly organized and proactive Administrative Assistant to provide direct support to senior leadership. This role is responsible for managing schedules, coordinating communications, and ensuring day-to-day administrative operations run smoothly for executive team members.
The ideal candidate is detail-oriented, professional, and thrives in a fast-paced environment supporting upper management.
Why join us?
- Health Insurance
- Vision
- Dental
- PTO
- Life Insurance
- 401k Match
- Short-Term Disability
- Long-Term Disability
- Tuition Reimbursement
Job Details:
We are seeking a highly organized, detail-oriented, and experienced Permanent Administrative Assistant to join our fast-paced manufacturing team. The ideal candidate will have extensive experience in managing administrative tasks, coordinating meetings, taking minutes, filing, and scanning. This role requires a minimum of 5 years of experience in a similar role, supporting upper level management staff and ownership. If you have a knack for maintaining order, juggling multiple tasks, and thrive in a bustling environment, we would love to hear from you!
Responsibilities:
1. Coordinate and schedule meetings, appointments, and conferences for the management team.
2. Accurately record and distribute minutes from meetings, ensuring all action items are noted and followed up on.
3. Maintain a well-organized filing system that permits easy reference and rapid retrieval of information.
4. Carry out administrative duties such as filing, typing, copying, scanning, etc.
5. Ensure the smooth operation of office equipment, requisitioning for new equipment, services, and repairs as necessary.
6. Assist in the preparation of regularly scheduled reports.
7. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
8. Maintain stock lists and orders office supplies as needed.
9. Be the point of contact for a range of staff and external stakeholders.
10. Perform other related duties as assigned.
Qualifications:
1. Minimum of 5 years of experience as an Administrative Assistant, or similar role.
2. Proven experience in minute taking, filing, and scanning is required.
3. Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
4. Excellent time management skills and the ability to prioritize work.
5. Attention to detail and problem-solving skills.
6. Excellent written and verbal communication skills.
7. Strong organizational skills with the ability to multitask.
8. High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.
9. Knowledge of office management systems and procedures.
10. Ability to work under pressure and meet deadlines.
11. Ability to maintain a high level of accuracy in preparing and entering information.
12. Experience in the manufacturing industry is highly desirable.
This is an excellent opportunity to join a dynamic team in a challenging and rewarding role. If you are a proactive, professional, and dedicated individual wanting to make a difference, we encourage you to apply.
Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy
Want to learn more about this role
and Jobot?
Click our Jobot logo and follow our LinkedIn page!
Salary : $65,000 - $70,000