What are the responsibilities and job description for the Recruiting Coordinator position at Jobgether?
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Recruiting Coordinator based in Italy.
This role offers the opportunity to support high-growth recruiting operations within a fast-moving technology environment.
You will play a key role in creating a smooth, efficient, and positive experience for candidates and hiring teams.
The position combines coordination, communication, and operational excellence across technical and business hiring processes.
You will manage interview workflows, maintain recruiting systems, and help improve processes as the organization scales.
Working remotely, you will collaborate with recruiters, hiring managers, and stakeholders across different locations and time zones.
This is an ideal opportunity for someone who enjoys building structure, solving operational challenges, and contributing to impactful talent initiatives.
You will help strengthen recruiting programs while supporting the growth of an innovative organization.
As a Recruiting Coordinator, you will support end-to-end recruiting operations by ensuring efficient processes, strong communication, and an exceptional candidate experience. You will work closely with recruiting teams and hiring stakeholders to coordinate activities and improve operational workflows. Your responsibilities will include:
- Coordinating and scheduling interviews across multiple time zones, candidates, recruiters, hiring managers, and interview panels.
- Managing candidate communications throughout the hiring journey with professionalism, responsiveness, and attention to detail.
- Partnering with recruiting teams and hiring managers to maintain an efficient and organized hiring process.
- Maintaining applicant tracking systems (ATS), ensuring accurate candidate records and reliable recruiting data.
- Tracking recruiting metrics and supporting reporting on pipeline activity, hiring progress, and operational performance.
- Assisting with candidate sourcing initiatives and outbound recruiting campaigns when needed.
- Supporting offer coordination, pre-onboarding activities, and transition steps for successful candidates.
- Improving recruiting workflows, documentation, and operational processes to support company growth.
- Contributing to employer branding initiatives, talent programs, and recruiting projects.
- Helping deliver a high-quality candidate experience from initial application through offer acceptance.
Requirements:
The ideal candidate is an organized and proactive recruiting professional with experience supporting hiring operations in fast-paced environments. You should have strong communication skills, excellent attention to detail, and the ability to manage multiple priorities while collaborating with distributed teams. Required qualifications include:
- Bachelor’s degree in a relevant field.
- 3 years of experience in recruiting coordination, recruiting operations, talent acquisition, or similar roles.
- Experience supporting hiring processes within fast-growing companies or startup environments.
- Strong written and verbal communication skills in English.
- Experience coordinating complex interviews involving multiple stakeholders and time zones.
- Ability to manage competing priorities while maintaining accuracy and efficiency.
- Familiarity with applicant tracking systems such as Greenhouse, Ashby, Lever, Workable, or similar platforms.
- Proficiency with Google Workspace and modern collaboration tools.
- Ability to work Monday through Friday during US Pacific Time hours.
- Experience supporting technical recruiting for engineering, product, data, AI, or machine learning roles is a plus.
Benefits:
- Competitive compensation paid in US dollars.
- Fully remote work environment with the flexibility to work from home.
- Health and wellness benefits.
- Paid holidays and time off.
- Performance-based bonuses and referral incentives.
- Opportunity to gain global exposure by supporting leading companies and innovative teams.
- Experience working in a dynamic, international recruiting environment.
How Jobgether works:
We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.
We appreciate your interest and wish you the best!
Why Apply Through Jobgether?
Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.
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