ADMINISTRATION ASSISTANT

EPS Corporation is looking for a Administrative Assistant with a Minimum of five (5) years’ experience providing general office support for a variety of clerical activities and tasks including general filing duties, receiving, and stocking of office supplies; facilitating meetings and preparing correspondence and reports. Administrative strengths must include exceptional multi-tasking abilities. Steadfast attendance and reliability are a must.

• Secret security clearance required.
• Normal work hours: Monday-Friday, 8:00 am – 5:00 pm
• Greet and screen visitors and handle their inquiries or direct them to the appropriate people according to their needs.
• Create, maintain, and enter information into databases.
  • Exceptional typing skills is a must.
• Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
• Complete forms in accordance with company procedures.
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
• Coordinate conferences, meetings, or special events, such as luncheons.
• Managing Time
  • Timekeeping: Verifying accuracy, tracking Labor Category changes, etc.
  • Preferred Tools: Deltek Costpoint, or similar
  • Managing Paid Time Off, Military Leave, Bereavement, etc.
  • Spreadsheet Data Entry: Approving timesheets, charge activity report, and entering time into Timecard Log and Delivery Orders.
• Coordinating Travel
  • Airline Reservations
  • Rental Car Reservations
• Processing Travel and Expense Reports
• Facilitating/Coordinating CONUS and OCONUS travel
• As applicable: Preferred experience in processing contractor relocation center (CRC deployments).
• Experience with Travel Authorization Requests (TAR’s) is preferred.

• Expense Reports
  • Create, review for accuracy and process expense reports.

• Preferred Tools: Deltek Costpoint
• Process Per Diem
• Entering and balancing T&E Summary and Delivery Orders
• Office Access Control
  • Key Card Management (issuing, accessing, activation, etc.
• Preferred Tools: General Microsoft Office Suite, SharePoint, Deltek Talent Management

      EDUCATION: High School Diploma or equivalent

• Associate of Arts Degree preferred.

If you require accessibility assistance for open position, please contact the Human Resources Department (Located in NJ) at EPS Corporation.