What are the responsibilities and job description for the Administrative Assistant position at JMS Masonry & Restoration?
Company Description JMS Masonry & Restoration supports property managers, facilities departments, and local governments in restoring and preserving buildings in the greater Boston area. The company specializes in brick repair and restoration, general masonry services, foundation repair, and historic restoration. JMS Masonry & Restoration focuses on high-quality workmanship that protects structural integrity and preserves architectural character. Team members work with a variety of commercial, institutional, and municipal clients, contributing to projects that improve community infrastructure and building longevity.
Role Description The Administrative Assistant is a full-time, on-site role based in Woburn, MA. This position supports day-to-day office operations, including answering and directing phone calls, managing email communications, and greeting visitors. Responsibilities include scheduling appointments, maintaining calendars, organizing job files, and assisting with document preparation such as proposals, contracts, and reports. The Administrative Assistant will handle clerical tasks like data entry, filing, record keeping, and processing mail, as well as supporting leadership with executive-level administrative assistance when needed. This role also helps coordinate internal communication between field teams and the office to ensure smooth project and service delivery.
Qualifications
- Strong Administrative Assistance and Clerical Skills, including data entry, filing, and document management.
- Professional Phone Etiquette with the ability to handle incoming calls and route inquiries effectively.
- Clear and reliable Communication skills for interacting with colleagues, clients, and vendors.
- Experience or aptitude in Executive Administrative Assistance, such as calendar management and supporting leadership.
- Proficiency with office software (e.g., Microsoft Office or Google Workspace) and basic computer skills.
- Strong organizational skills, attention to detail, and ability to manage multiple tasks and deadlines.
- Ability to work on-site in Woburn, MA and collaborate with both office and field staff.
- Previous experience in construction, trades, or property management environments is a plus.
- High school diploma or equivalent required; additional administrative or office training is beneficial.