Purchasing Coordinator

Position SummaryThe Purchasing Coordinator is responsible for managing the procurement of materials, supplies, and services necessary for company projects. This role ensures timely ordering, cost control, accurate documentation, and coordination with vendors, project managers, and internal teams to support efficient project execution.

Key Responsibilities

1. Procurement & Purchasing

• Source, order, and track materials, supplies, and equipment for projects.
• Review purchase requests for accuracy and completeness.
• Ensure all purchases align with project budgets and timelines.
• Place purchase orders with approved vendors and suppliers.

2. Vendor Management

• Maintain relationships with vendors and suppliers.
• Obtain and compare quotes to ensure competitive pricing.
• Resolve issues related to pricing, delivery, or product quality.
• Maintain an up-to-date vendor list and contact information.

3. Order Tracking & Coordination

• Monitor order status and ensure timely delivery of materials.
• Coordinate with project managers and field teams regarding delivery schedules.
• Communicate any delays or issues proactively.
• Confirm receipt of materials and resolve discrepancies.

4. Budget & Cost Control

• Track purchasing costs against project budgets.
• Identify cost-saving opportunities and recommend alternatives.
• Assist in maintaining accurate cost records for each project.

5. Documentation & Systems Management

• Maintain accurate records of all purchase orders, invoices, and receipts.
• Enter and manage purchasing data in company systems (e.g., Buildertrend).
• Ensure all documentation is organized and easily accessible.

6. Inventory Support (if applicable)

• Monitor inventory levels and reorder supplies as needed.
• Track usage and maintain inventory records.
• Coordinate storage and organization of materials.

7. Communication & Team Support

• Work closely with estimators, project managers, and administrative staff.
• Provide updates on purchasing status and material availability.
• Support overall project coordination and workflow efficiency.

Qualifications

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
• 2 years of purchasing, procurement, or administrative experience.
• Experience in construction or related industry preferred.
• Familiarity with Buildertrend or similar project management software is a plus.

Skills & Competencies

• Strong organizational and time management skills
• Attention to detail and accuracy
• Excellent communication and negotiation skills
• Ability to manage multiple tasks and deadlines
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Problem-solving and critical thinking abilities

Work Environment

• Office-based with occasional coordination with field staff or job sites.
• May require handling multiple projects simultaneously in a fast-paced environment.

Performance Expectations

• Timely and accurate order placement and tracking
• Cost-effective purchasing decisions
• Minimal delays due to material shortages
• Well-maintained documentation and records
• Strong collaboration with internal teams and vendors

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Work Location: In person

Salary : $18 - $20