Assistant Property Manager

Job Overview
We are seeking a dynamic and detail-oriented Assistant Property Manager to join our vibrant property management team. In this role, you will support the daily operations of residential or commercial properties, ensuring exceptional tenant relations, efficient administrative processes, and compliance with all relevant regulations. Your energetic approach and proactive mindset will help foster a welcoming environment for residents and clients alike. This position offers an exciting opportunity to develop your skills in property management while contributing to the success of our properties.

Duties

• Assist in managing leasing activities, including property tours, tenant screening, and lease signings, with a focus on upselling available units and amenities.
• Support rent collection efforts. Enforce late fees and administer notices or warnings.
• Coordinate property maintenance requests by liaising with maintenance teams and vendors to ensure prompt resolution of issues, maintaining high standards of property upkeep.
• Maintain comprehensive records using property management software, including lease agreements, tenant files, and service requests.
• Ensure compliance with Fair Housing regulations, Section 8 guidelines (Housing Choice Voucher Program), LIHTC (Low-Income Housing Tax Credit) requirements, and other legal standards governing property operations.
• Handle customer service inquiries via phone or in person with professionalism and courtesy, fostering positive relationships with tenants and prospective residents.
• Assist in marketing efforts by promoting available units through effective communication and negotiation skills to maximize occupancy rates.
• Support legal administrative tasks related to lease contracts, eviction notices, and landlord-tenant law compliance.
• Conduct regular property inspections to monitor safety standards and coordinate necessary repairs or improvements.
• Manage filing systems for legal documents, maintenance records, and tenant correspondence to ensure organized recordkeeping.
• Participate in conflict management by addressing tenant concerns promptly and professionally to maintain a harmonious community environment.
• Collaborate with the team on facilities management tasks such as overseeing security protocols and ensuring proper functioning of building systems (CMMS knowledge preferred).

Qualifications

• Proven experience in real estate administration or property management roles; prior experience with LIHTC or Section 8 programs is a must.
• Familiarity with property management software such as Rent Manager for data entry, leasing processes, and recordkeeping.
• Strong understanding of landlord-tenant law, Fair Housing regulations, and legal contract administration.
• Excellent customer service skills complemented by professional phone etiquette and conflict resolution abilities.
• Demonstrated ability to negotiate lease terms and upsell units effectively while maintaining compliance standards.
• Office experience involving filing systems, data entry accuracy, and administrative support functions.
• Knowledge of facilities management practices including basic property maintenance coordination and CMMS systems is a plus.
• Exceptional organizational skills with attention to detail for managing multiple tasks efficiently.
• Ability to handle sensitive information discreetly while adhering to confidentiality requirements. Join us as an Assistant Property Manager where your energy fuels our community’s growth! Be part of a dedicated team committed to delivering outstanding service while advancing your career in property management excellence.

Job Type: Full-time

Pay: $45,000.00 per year

Benefits:

• Paid time off

Education:

• High school or equivalent (Required)

License/Certification:

• Driver's License (Required)

Work Location: In person

Salary : $45,000