Bookkeeper/Accounts Administrator

About the Role:

The Bookkeeper/Account Manager plays a crucial role in maintaining the financial health of a growing family owned organization. This position is responsible for managing day-to-day financial transactions, including accounts payable and receivable, support month and year end close activities and manage cash operations and bank reconciliations. Additional responsibilities include scanning postage deposits, performing postage/production and accounting analysis. Additionally, you will oversee profitability and receivables reporting, ensuring prompt collection of receivables, and manage shops inventory and administrative supplies. Your role will extend to vendor and contract worker management, file management and serving as primary contact for assigned customers, ensuring a positive and productive experience with every job

Qualifications:

• Associate or bachelor's degree in accounting required or equivalent related work experience
• Proven experience as a bookkeeper or in a similar accounting role.
• Strong knowledge of accounting principles and practices.
• Proficiency in accounting software (QuickBooks) and Microsoft Excel.
• Excellent attention to detail and organizational skills.
• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers
• Experience with financial reporting.
• Analytical ability to research problem issues related to accounting transactions
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary service to employees and customers.
• Ability to work independent and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.

Responsibilities:

• Perform all Accounts Payable functions in Quickbooks
• Maintain accurate financial records.
• Regularly interact with and support Month and Year End close activities and reporting 
• Conduct regular bank reconciliations and manage cash flow.
• Prepare deposits and accurately post payments
• Serve as Postage/Production Analyst and Accounting Analyst.
• Review profitability and receivable reports, ensuring prompt collection of receivables.
• Manage shop inventory and administrative supplies
• Oversee vendor and outside contract workers, including purchase order creation and oversight.
• Manage file systems
• Serve as primary contact for assigned customers, ensuring a positive and productive experience with very job
• Perform estimating and related pricing for each job, converting estimates into orders
• Request postage in advance from customers
• Outsource to subcontractors and perform materials purchasing as required to fulfill customer projects
• Completer purchase orders for billing purposes
• Coordinate with Production Manager to set job schedules and ensure agreement on all due dates.
• Print error-free relevant work orders for processing on the shop floor.
• Obtain sign-offs on proofs from customers and provide updates on progress through production stages until the final product is mailed or shipped
• Successfully lead and resolve issues
• Serve as an internal liaison for approving job output at all stages in the production process,
• Perform quality checks throughout all work areas.
• Ensure complete and secure control over all customer records and company files, adhering to HIPAA and SOC ll type audit requirements
• Assume a leading role n improving account profitability

Skills:

The required skills in accounting principles and software proficiency are essential for accurately managing financial records and ensuring compliance with regulations. Attention to detail is critical in this role, as it directly impacts the accuracy of financial reporting and decision-making. Strong organizational skills will help the candidate manage multiple tasks efficiently, from processing invoices to preparing financial statements. Preferred skills, such as financial analysis, will enable the candidate to provide deeper insights into the organization's financial health, supporting strategic planning. Overall, a combination of these skills will empower the Bookkeeper/Account Manager to contribute significantly to the financial success of the organization.