Transaction Coordinator

What this job involves

We are looking for a Transaction/Deal Coordinator to join our Leasing Operations team. The successful candidate will provide white glove transaction support to a highly dynamic, successful team of brokers. Only those with a laser focus on details, thrive on deadlines and capable of managing up will succeed. We need a team player that can contribute across operational & financial functions while supporting the business to drive and grow revenue.

This role provides a unique opportunity and exposure to all aspects of the commercial real estate business and our firm. You will partner with local marketing, research, finance and HR business partners as well as work alongside our executive leadership team.

General/Operations

• Act as primary liaison between brokerage, operations & corporate finance.
• Provide outstanding customer service to brokerage team, finance team & external clients.
  
  

Transactions

• Manage brokerage pipeline at 100% accuracy
• Review & submit commercial real estate deals for revenue recognition – collect & validate required documents & maintain lease database and files.
• Calculate & generate invoices upon request, within 48hrs.
• Process and validate all transactions within JLL database.
• Maintain leasing deal database – ensure all data (new and historical) is accurate.
• Provide Reporting to brokerage, leadership and local business support lines to support business development, revenue projections and collections.
  
  

Finance

• Manage Property Marketing Reimbursables – Validate contracts, oversee project tracking and billing, manage AR.
• Review and provide updates on important financial reporting in partnership with operations, brokerage and finance leadership teams
• Accounts Receivable Management - ensuring timely collections
  
  

Qualifications:

• Bachelor’s Degree required.
• 2-3 years of relevant work experience in a professional company environment preferred.
• Must be resourceful, proactive, problem Solver who is detail oriented.
• Able to adapt to strong personalities and maintain a customer focused work ethic.
• Proficiency with Microsoft Office Suite (strong-above average Excel skills) & Adobe Acrobat
• Ability to learn new software and internal JLL platforms.
• General knowledge of financial terms and principles. Ability to calculate complex figures with accuracy.
• Enjoys working in a fast-paced, dynamic environment.
• Strong time management skills and ability to work both independently and with a team environment.
• Excellent written and oral communication skills: ability to communicate effectively with different audiences and present complicated information clearly.
• Must have a positive attitude and willingness to learn.
• Ability to stay calm under pressure and multiple deadlines, assigned last minute.
• Must be accountable and able to assert discretion and professionalism when given access to confidential and private information.