What are the responsibilities and job description for the Sourcing Specialist position at JLL?
Ensuring that procurement, risk and contract compliance requirements are met and maintained with a focus on the document management of supplier contract relationships. Responsible for contract negotiations and assisting with bid events.
- Support the client and Jones Lang LaSalle teams by answering questions related to the contracts process and provide data entry / management support via SCMP technology platform.
- Responsible for data integrity of contract database and other data management tools.
- Ensure required due diligence completed for supplier on-boarding
- Administer and maintain contract and supplier files to ensure compliance with Jones Lang LaSalle and client requirements, administration of supplier files, certificates of insurance, amendments, letters and other contractual documents.
- Responsible for prioritization, communication, coordination and contract negotiation with suppliers and operations teams.
- Manage incoming/outgoing transitions plans for service providers, communicating any contract changes.
- Ensure compliance by auditing sourcing and contracting policies and procedures.
- Establish relationship with Corporate Legal and Risk Management to ensure all contractual terms and conditions comply with standards or other contract changes are formally reviewed and approved by legal / risk management.
- Track all correspondence and authorizations by maintaining detailed and accurate files.
- Support communication and resolution of compliance components related to Certificates of Insurance and associated supporting programs.
- First level of contact for COI / ISNetworld / Avetta risk management/administration questions; process COI exceptions in alignment with JLL Corporate and account-specific requirements; responsible for managing and monitoring COI data in various platforms.
- Prepares bids or requests for proposals (RFPs), including specifications and requirements.
- Negotiates contract terms and participates in the determination of acceptable bids.
Salary : $85,000 - $110,000