Facilities Operations Coordinator

What this job involves:

The Operations Coordinator serves as a critical bridge between facility coordination and facility management, providing tactical oversight of maintenance operations and vendor relationships across the site. This role combines technical expertise with strong coordination skills to ensure seamless facility operations, requiring the ability to evaluate work quality and make independent technical decisions. The position involves managing daily facility conditions, coordinating maintenance activities, and building strong vendor relationships while supporting property managers with routine operations. Approximately 70% of time is spent in the field conducting site work, with the remaining 30% dedicated to administrative duties and documentation.

What your day-to-day will look like:

• Monitor facility conditions and coordinate maintenance activities to ensure optimal performance
• Plan and oversee maintenance work with technical accountability, conducting job walks and evaluating quality
• Escort and manage vendor relationships, ensuring quality standards through technical evaluation and performance oversight
• Support property managers with routine operations, procurement activities, and special event coordination
• Schedule and coordinate maintenance activities across the site to minimize operational disruption
• Interface professionally with clients, visitors, and guests while directing service providers
• Maintain facility management documentation and create customized administrative reports in Excel
• Provide facility-specific support to project management teams and assist with tactical planning
  
  

Required qualifications:

• Technical knowledge of facility maintenance and operations with ability to evaluate work quality
• Strong coordination and planning skills with demonstrated ability to manage multiple priorities
• Experience managing vendor relationships and holding service providers accountable
• Proficiency in Excel for creating reports and maintaining documentation
• Excellent communication skills for interfacing with clients, stakeholders, and vendors
• Knowledge of maintenance planning and scheduling best practices
• Ability to work in field environments with physical site presence
  
  

Preferred qualifications:

• Experience in facility management or property operations coordination
• Background supporting project management teams in facility settings
• Experience with event coordination and meeting space management
• Familiarity with equipment and vehicle logistics management
• Prior experience conducting technical job walks and quality assessments
  
  

This role is onsite daily in Arlington, VA