Administrative & Operations Assistant

Administrative & Operations Assistant

We are seeking a highly organized, proactive, and adaptable assistant to support administrative, operational, and coordination functions across a dynamic environment. This is a hands-on role for someone who is detail-oriented, resourceful, eager to learn, and comfortable managing a broad range of responsibilities.

Responsibilities may include:

• Administrative and operational support
• Sorting and organizing mail and records
• Reviewing notices, documents, and correspondence and summarizing key points
• Property management coordination
• Collecting bids, comparing vendors, and reviewing proposals
• Researching and handling unfamiliar administrative or operational tasks
• Scheduling, organization, and project coordination
• Microsoft Office support (Excel, Word, PowerPoint, OneNote)
• Creating tracking sheets, comparisons, and organizational systems in Excel
• Managing notes, systems, and task tracking in OneNote

Childcare Support Responsibilities

This role also includes childcare support responsibilities as needed. The ideal candidate should be comfortable assisting with day-to-day coordination and maintaining an organized environment.

Responsibilities may include:

• Coordinating and attending children’s activities
• Assisting with transitions, outings, and daily logistics
• Supporting organization and operational tasks

We are looking for someone with a positive attitude, strong judgment, professionalism, and a willingness to contribute across a variety of responsibilities while maintaining discretion and attention to detail.

The ideal candidate:

• Is eager to learn
• Is highly organized and detail-oriented
• Is adaptable and solution-oriented
• Takes initiative and notices what needs to be done without constant direction
• Is comfortable following established systems and processes
• Is tech savvy and proficient in Microsoft Office
• Has strong communication skills and professionalism
• Is dependable, resourceful, and team-oriented

Important:

• OneNote is used for note taking and organization — not paper notepads
• Vendor comparisons and organizational tracking should be completed in Excel
• Strong communication, responsiveness, and attention to detail are essential

This is a unique opportunity for someone who enjoys variety, thrives in a dynamic environment, and is excited to support administrative, operational, and organizational functions across multiple areas.