Paralegal

Paralegal/Administrative Assistant

Buffalo, NY

JK Executive Strategies is proud to partner with a well-respected law firm in search of a Paralegal/Administrative Assistant to join its team! Our client, a law firm of more than 300 attorneys in over 30 practice groups, is accepting applications for a full-time Paralegal/Administrative Assistant to support our attorneys in our School Law Practice Group in our Buffalo, NY office. The ideal candidate will have strong administrative and organizational skills, excellent communication abilities, and the capacity to manage multiple priorities in a fast-paced legal environment. This role provides direct support to attorneys handling matters related to public school districts, boards of education, and other educational institutions.

Responsibilities:

• Prepare, proofread, and format legal documents, correspondence, and memoranda, including contracts, policies, pleadings, and discovery materials.
• File documents with New York State and federal courts, as well as administrative agencies (e.g., NYSED, EEOC, PERB).
• Assist with research and cite-checking; maintain familiarity with legal terminology specific to school law.
• Manage attorney calendars, including client meetings, hearings, deadlines, and court/administrative appearances.
• Maintain and organize case files (electronic and paper), ensuring accuracy, confidentiality, and compliance with firm procedures.
• Coordinate with clients (school districts, boards, administrators) for document collection, signatures, scheduling, and follow-up.
• Track and manage deadlines for education-related matters such as grievances, disciplinary hearings, FOIL requests, and board of education meetings.
• Provide support in preparing packets, exhibits, hearing binders, and presentation materials.
• Enter and track billable time and assist with monthly billing.
• Handle routine administrative tasks, including mailings, scanning, copying, and phone coverage.
• Perform other duties as assigned.

Requirements:

• Minimum of 3 years of experience as a legal assistant or paralegal; prior experience in education law, labor/employment, or litigation is strongly preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems.
• Strong knowledge of legal procedures and court/agency filing requirements in New York State.
• Excellent organizational skills with keen attention to detail and accuracy.
• Strong interpersonal and communication skills, with the ability to interact professionally with attorneys, clients, court personnel, and administrative agencies.
• Ability to prioritize multiple tasks, meet deadlines, and work independently as well as collaboratively.

Salary Range

• $50,000-$60,000, negotiable based on years’ experience.

JK Executive Strategies is an Equal Opportunity Employer. It is the policy of JK Executive Strategies to provide equal opportunity in employment and conditions of employment to all individuals regardless of age, race, color, religious beliefs, national origin, sexual orientation, gender identity, sex, veteran or military status, disability, pregnancy-related condition, predisposing genetic characteristics, genetic information, marital status, familial status, prior arrest, domestic violence victim status, non-job related convictions, participation in lawful activities outside of our workplace, or any other status protected by law.