Logistics Administrator

Department:

Logistics / Inventory Control & Trade Compliance

Job Title:

Logistics Compliance Administrator

Overview:

The Logistics Compliance Administrator is responsible for supporting Jinko Solar’s logistical operations by coordinating and overseeing key administrative tasks related to inventory control, shipping documentation, trade compliance, and vendor payment management. The ideal candidate is proactive, detail-oriented, highly organized, and capable of working in a fast-paced environment. This role reports functionally to the Sr. Inventory Control & Logistics Supervisor and requires strong communication skills to collaborate with internal teams, 3PL providers, and external partners.

Job Duties & Responsibilities:

• Communicate directly with 3PL providers, warehouses, and the global logistics team regarding daily logistics and inventory matters.
• Manage, organize, and standardize documentation for incoming shipments.
• Collect and archive commercial shipping documents from vendors.
• Maintain accurate daily shipment status and tracking reports.
• Prepare and send broker instructions (ISF, entry instructions, post-entry updates) on time and with accuracy.
• Conduct daily CF7501 entry reviews for compliance with U.S. Customs regulations.
• Maintain organized logs and records of entries and related correspondence.
• Support the Trade Compliance team with data entry, reporting, and document management.
• Escalate compliance issues or irregularities to the supervisor promptly.
• Provide shipping documents to 3PL providers, warehouses, and cross-functional teams as requested.
• Receive, review, and verify vendor invoices for accuracy, completeness, and contract adherence.
• Maintain updated records of vendor payments, including dates, amounts, and methods.
• Reconcile payment records with financial statements to ensure accuracy.
• Ensure compliance with company policies, accounting standards, and regulatory requirements in all payment processes.
• Prepare periodic reports on vendor payments, outstanding invoices, and related financial metrics.
• Respond to vendor inquiries regarding payment status or discrepancies in a timely manner.
• Build and maintain positive vendor relationships by ensuring timely, accurate payments and professional communication.
• Perform quarterly or periodic cyclic inventory inspections at 3PL warehouses.
• Collaborate with cross-functional teams—sales, operations, order management, finance, and logistics partners—to align logistics processes with business needs.
• Contribute to continuous improvement of logistics processes and procedures.
• Perform all other duties as assigned.

Key Requirements & Competencies:

• Bachelor’s degree in a relevant field or minimum 4 years of experience in logistics, purchasing, customer service, warehouse management, or inventory control.
• Experience in logistics, customs brokerage, or trade compliance preferred.
• Knowledge of Incoterms and the Harmonized Tariff Schedule.
• Strong organizational skills with the ability to multitask in a fast-paced environment.
• Excellent communication and interpersonal skills.
• High degree of integrity, reliability, and attention to detail.
• Proficiency in MS Office (Advanced Excel, Word, PowerPoint).
• Experience with ERP systems (SAP preferred but not required).
• Ability and willingness to travel domestically up to 20%.

Place of Job in the Organizational Structure:

Reports to the Sr. Inventory Control & Logistics Supervisor and works closely with the Logistics, Trade Compliance, Warehouse Operations, Sales, Order Management, and Finance teams