What are the responsibilities and job description for the Office Secretary position at Jim's Downtown Steakhouse, Inc.?
Job Overview
We are seeking a dedicated and organized Office Secretary to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing exceptional administrative support. This position requires a proactive individual who is skilled in customer service and has strong computer literacy. The Office Secretary will be the first point of contact for clients and visitors, making a positive impression essential.
Responsibilities
- Greet and assist visitors at the front desk, ensuring a welcoming environment.
- Manage incoming calls and respond to inquiries with professionalism and courtesy.
- Perform data entry tasks accurately and efficiently to maintain up-to-date records.
- Provide customer support by addressing client needs and resolving issues promptly.
- Proofread documents for accuracy and clarity before distribution.
- Assist with scheduling appointments and managing calendars for office staff.
- Maintain organized filing systems, both electronic and paper-based, for easy retrieval of information.
- Support medical receptionist duties as needed, including managing patient records and appointment scheduling (if applicable).
- Collaborate with team members to ensure effective communication and workflow within the office.
Requirements
- Proven experience in an office environment, preferably in a secretarial or administrative role.
- Strong front desk experience with excellent customer service skills.
- Proficient computer literacy, including knowledge of Microsoft Office Suite (Word, Excel, Outlook).
- Ability to perform data entry tasks with high attention to detail.
- Bilingual skills are a plus, enhancing communication with diverse clients.
- Excellent typing skills with proficiency in computerized systems for record management.
- Strong proofreading abilities to ensure high-quality documentation.
- Previous experience as a medical receptionist is advantageous but not required.
We invite qualified candidates who are eager to contribute to our dynamic team to apply for this exciting opportunity as an Office Secretary.
Job Types: Full-time, Part-time
Pay: $18.00 - $20.00 per hour
Expected hours: 35 per week
Benefits:
- Paid time off
Schedule:
- 8 hour shift
- Weekends as needed
Ability to Relocate:
- Peoria, IL 61602: Relocate before starting work (Required)
Work Location: In person
Salary : $18 - $20