What are the responsibilities and job description for the Administrative Assistant position at Jiffy Lube - Najjar Lube Centers Inc.?
Najjar Lube Centers, Inc. A Multi-Unit Jiffy Lube Franchise – Southern California
Job Title: Administrative Assistant – Payroll & HR Support
Pay Range: $20–$26/hour (based on qualifications and experience)
Job Classification: Non-Exempt | Full-Time (Monday–Friday) Location: 490 W Arrow Hwy, Ste D, San Dimas, CA 91773
Company Overview
Najjar Lube Centers, Inc., a proud Jiffy Lube franchisee, is part of a nationally recognized brand with a proven record of success in the automotive service industry. Jiffy Lube is the leading provider of quick oil changes in North America, serving more than 20 million customers annually across 2,000 locations.
Our mission is to deliver high-quality preventive vehicle maintenance through the Jiffy Lube Signature Service® Oil Change and related services. We are committed to excellence, customer satisfaction, and maintaining our reputation for fast, reliable, and professional service.
Position Summary
We are seeking a highly organized and detail-oriented Administrative Assistant with Payroll and HR support responsibilities to join our corporate office team in San Dimas. This role is essential in supporting both the Accounting/Payroll and Human Resources functions, ensuring accuracy, compliance, and efficiency across administrative operations.
The ideal candidate is proactive, adaptable, and capable of handling confidential information with professionalism and discretion.
Key Responsibilities
Payroll & Accounting Support
- Assist in processing payroll by collecting, reviewing, and entering employee timekeeping and compensation data
- Maintain accurate payroll records and ensure compliance with company policies and applicable regulations
- Support payroll audits, reporting, and reconciliation tasks
- Assist Accounts Payable functions, including invoice tracking and vendor communication
Human Resources Administrative Support
- Provide day-to-day administrative support to the HR department
- Assist with onboarding processes, including new hire paperwork, employee file creation, and system entry
- Maintain and update employee records in HRIS and payroll systems (Paylocity preferred)
- Support employee offboarding processes, including documentation and final payroll coordination
- Help track employee attendance, PTO balances, and other HR-related metrics
- Assist in maintaining compliance with labor laws, company policies, and internal procedures
- Coordinate and organize HR documentation, including policies, handbooks, and compliance records
- Serve as a point of contact for employee inquiries related to payroll, benefits, and HR processes
General Administrative Duties
- Perform clerical tasks such as filing, scanning, photocopying, and document management
- Create, format, and maintain spreadsheets, reports, and internal databases
- Draft and distribute internal communications, emails, and correspondence
- Maintain office records, including vendor contacts, contractor agreements, lease documents, and service reports
- Communicate professionally with internal staff, management, and external vendors
- Support cross-functional teams and assist with special projects as needed
- Ensure deadlines are met while adapting to shifting priorities in a fast-paced environment
Qualifications & Skills
- Excellent verbal and written communication skills
- Strong organizational skills with high attention to detail
- Ability to manage multiple tasks and meet deadlines efficiently
- Strong analytical and problem-solving abilities
- High level of discretion when handling sensitive and confidential information
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Ability to work both independently and collaboratively
Education & Experience
- High School Diploma or equivalent (required)
- Minimum of 2 years of experience in payroll, administrative support, or office operations (required)
- Bachelor's Degree in Business Administration, Human Resources, or related field (preferred)
- Experience with HRIS and payroll systems (Paylocity preferred)
- Prior exposure to Human Resources functions is highly desirable
Additional Information
- This is an on-site position based in San Dimas, CA
- Resume required for consideration
We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.
Salary : $20 - $26