What are the responsibilities and job description for the Administrative Assistant/Office Manager position at JHM Construction?
Job Title
Administrative Assistant / Office Coordinator (Construction Company) – In-Office Position
Job Description
We are a growing construction company seeking a reliable and detail-oriented individual to handle daily administrative operations and assist with managing our online business presence. This is a full-time, in-office position. The ideal candidate will be organized, professional, and capable of managing office tasks, scheduling, customer communications, and online profiles.
Responsibilities
- Answer and manage incoming phone calls, emails, and messages.
- Schedule appointments, site visits, and project timelines.
- Manage and update Excel spreadsheets (budgets, schedules, materials, etc.).
- Organize documents, permits, and contracts.
- Assist with invoicing, payments, and basic bookkeeping (if needed).
- Communicate with clients, subcontractors, and suppliers.
- Manage and update company profiles on Google Business and Yelp.
- Request and follow up on customer reviews.
- Respond professionally to Google and Yelp reviews.
- Upload project photos and keep business information up to date.
- Keep the office organized and efficient.
Qualifications
- Strong communication and organizational skills.
- Proficient in Microsoft Excel, Word, and email systems.
- Prior administrative or office management experience (construction industry a plus).
- Experience managing Google Business Profile and Yelp preferred.
- Ability to multitask and prioritize tasks effectively.
- Reliable, punctual, and professional.
- Must speak fluent English (Spanish a strong plus).
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Work Location: In person
Salary : $20 - $25