What are the responsibilities and job description for the Accounts Payable Manager position at JF White?
Summary
The Accounts Payable Supervisor works closely with the Accounting Department on various day-to-day projects, reports and activities within the function.
Primary Responsibilities
- Assist with hiring, supervising and training Accounts Payable staff, manages through coaching, mentorship, performance meetings and on-going feedback.
- Responsible for the payable accounting function and the oversight of A/P team, ensuring all A/P processes, systems and policies, internal controls, and auditing processes are followed.
- Processing of approval invoices, payment vouchers, capital expenditure request and check request
- Reconciling of purchase orders and stock receipts to vendor invoices and responsibility of working with the purchasing and receiving departments to rectify any discrepancies.
- Reconciliation of vendor statements to open A/P
- Maintaining up to date and accurate Vendor Records including contracts and W-9 forms
- Preparation of 1099 forms at year end
- Provide training of systems and procedures; check for correct allocation of account coding and expense type, taxable vs. nontaxable, and use tax appropriateness
- Assist the Controller and Assistant Controller in month-end activities and financial analysis.
- Prepare monthly journal entries as requested by the Finance team
- Review of purchase journal, identify and correct errors, take appropriate corrective action
- Compares and analyzes results and variances; identifies trends; recommends actions and assists in implementation
- Reconcile General ledger accounts and transactions by comparing and correcting data.
- Provides information to management by assembling and summarizing data, preparing reports or analysis and recommendations if needed.
- Prepares various daily and monthly routine reports to management and outside agencies
- Assists office staff as needed and developing procedures to improve the processes and flow within the accounting office.
- Updates job knowledge base within the office - documenting procedures, training employees
- Maintain highest standards of quality control in processing and reporting financial information given time and resources. Quality control will be defined by degree of accuracy, completeness, thoroughness and timeliness.
- Foster a creative and productive work environment.
- Miscellaneous duties as assigned.
Requirements
- Bachelor’s degree in Accounting
- Construction Industry experience a plus.
- 5 Years of experience in AP Management with a proven track record of leading high-performing teams
- ERP experience
- Strong computer skills: Word, Excel, PowerPoint, Outlook
- Ability to multi-task and work in high pressure environment
- Strong analytical and problem-solving skills
- Ability to follow through on commitments and projects
- Strong planning, organizational, and administrative skills
- Strong communication skills and ability to negotiate
- Detail oriented.
- Strong judgment in interpreting situations and prioritization
Compensation $90,000- $115,000
Salary : $90,000 - $115,000