What are the responsibilities and job description for the Job Site Administrative Assistant (Bilingual Required) position at JF Roxo Construction LLC?
Construction Administrative Coordinator
JF Roxo Construction is seeking an organized and dependable Construction Administrative Coordinator to support our residential framing projects. This role focuses on project administration, scheduling, documentation, and communication between management, field crews, and suppliers. Familiarity with framing or construction is preferred.
Requirements:
- Experience in administration, project coordination, or construction office support
- Must be bilingual (English and Portuguese or English and Spanish)
- Strong organizational, communication, and follow-through skills
- Comfortable using email, spreadsheets, and maintaining digital records
- Ability to manage multiple priorities and keep accurate records
- Reliable transportation for job site visits
- Familiarity with construction terminology and framing materials is a plus
- Ability to read basic construction plans is helpful but not required
Responsibilities:
- Coordinate schedules and communicate project updates to management and field crews
- Track crew attendance and collect timesheets
- Maintain project files, daily reports, delivery records, and other documentation
- Track material orders, deliveries, and inventory with input from field supervisors
- Follow up on shortages, damaged materials, and outstanding orders
- Communicate with subcontractors and suppliers
- Gather progress updates from field supervisors and prepare reports for management
- Maintain safety documentation and report concerns to the appropriate supervisor
- Assist with general administrative tasks to keep projects organized and on schedule
This is a full-time position with competitive pay based on experience.
Work Location: In person