What are the responsibilities and job description for the Invoicing Associate position at JF Petroleum Group?
Description
The JF Petroleum Group stands as a premier leader in the North American fueling infrastructure industry, offering comprehensive turn-key solutions for distribution, construction, and service needs. We serve a diverse clientele including retail fueling stations, commercial and government fleets, and emergency power customers.
The Invoicing Associate is responsible for proper invoicing within standard policies reflective of the customers' requirements and company standards. The Invoicing Associate shall work with all personnel to assure timely and accurate invoicing and is responsible for generating highly detailed, client-specific, or other types of invoices as customer requests.
Job Duties:
- Prepares and ensures that all customer invoices are billed accurately and timely within the customers' requirements.
- Identifies and resolves billing issues in a timely manner
- Input invoicing into third party billing system
- Weekly reporting of any issues not resolved by end of week, including open issues such as "Need PO's" and "Unbilled Revenue - Incomplete Projects"
- Follow established procedures and exercise some judgement in application
- Make recommendations to improve quality of invoicing
- Performs other related duties as assigned
- High attention to detail and strong organizational skills and handle high volume
- Ability to manage multiple priorities and adjust to changing priorities in a professional manner
- Outstanding verbal and written communication skills
- Ability to work independently and on a team
- Maintain a professional attitude and presentation at all times
Requirements
- Highschool Diploma or GED required; Bachelor’s Degree preferred
- 1 years of experience as a billing invoice specialist in an ERP system
- Thorough knowledge of Microsoft Office applications including Word, Outlook, and Excel
- Must be eligible to work in the United States.
- Must be able to meet company’s employment requirements, which includes passing a drug screen, criminal background check, and MVR, if driving for the company.
- Physical Requirements: include occasional lifting/carrying of 10 pounds; visual acuity, speech and hearing; hand and eye coordination and manual dexterity necessary to operate a computer keyboard and basic office equipment. Subject to sitting, standing, reaching, walking, twisting, and kneeling to perform the essential functions. Working conditions are primarily inside an office environment. Prolonged periods sitting at a desk and working on a computer
JF Petroleum offers:
- Competitive pay
- 401(k) with company match
- Paid time off
- Paid holidays
- Health benefits (eligible 1st of the month following 30 days) including Medical, Vision, Dental, Disability
- Life insurance-company provided
- Bonus program eligibility
- Paid training for field personnel
- Uniforms provided for field personnel
*JF Petroleum Group is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or any other legally protected status.